Manager, Administration

The Development Bank of Jamaica (DBJ) invites applications from self-motivated and results-oriented individuals to Manage the day-to-day operations of the Bank's office: including facilities management, records and information management, cafeteria & Security services.

The Development Bank of Jamaica (DBJ) invites applications from self-motivated and results-oriented individuals to Manage the day-to-day operations of the Bank's office: including facilities management, records and information management, cafeteria & Security services. Ensuring an efficient and safe working environment through coordinating with vendors, managing budgets, and implementing operational policies.

PRINCIPAL DUTIES & RESPONSIBILITIES: 

a)       Contribute to the annual DBJ Strategic and Corporate Planning process, resulting in the annual DBJ Strategic Plan, Corporate Plan and Balanced Scorecard 

b)      Constantly review the competency and performance of Direct Reports and provide continuous coaching and lead the implementation of each Direct Report’s Individual Development Plan (IDP). 

c)       Ensures a safe, secure, and well-maintained facility that meets environmental, health, and security standards 

d)      Manages the maintenance and repair of machinery, equipment, and electrical and mechanical systems. 

e)      Oversees the activities of the Registry Unit including records digitization and the implementation of the Government of Jamaica's Records and Information Management (RIM) policy.

f)        Monitor and ensure that maintenance schedules for building systems (e.g., elevator, HVAC, generator, water pumps) are adhered to.

g)       Direct and coordinate the activities of the personnel engaged in buying cafeteria supplies and minor building maintenance and repairs. 

h)      Prepare specification/terms of reference for procurement requirements.

i)        Coordinates the duties of Security Personnel and monitors the safety and accessibility of the DBJ and its facilities.

The required minimum qualifications, experiences and attributes are: 

• BSc in Management Studies; Business Administration or related discipline
• Certificate in Project Management would be an asset 
• Strong knowledge of office procedures, property management, and record-keeping practices.
• Demonstrated leadership and team supervision experience.
• Excellent verbal and written communications skills, as you will interface with Executives and individual contributors across the organization
• Knowledge of the Public Procurement Regulations, 2018 
• Proficiency in the use of relevant MS Office applications

Minimum of five (5) years’ experience in administrative functions: including property, Office and record management

 Qualified applicants are invited to submit their applications by May 18, 2025