Maintenance Administrative Assistant

Join Our Team as the Maintenance Administrative Assistant – Drive Efficiency! Support Operations! Make It Happen!

We are seeking a highly organized and proactive Maintenance Administrative Assistant to support our Facilities, Maintenance & Safety Department. This role is ideal for a detail-oriented professional who thrives in a fast-paced environment and enjoys coordinating activities, maintaining accurate records, and ensuring smooth communication across teams. If you are dependable, solutions-focused, and ready to contribute to operational excellence, we invite you to apply.

Island Grill is a leading QSR chain that specializes in authentic Jamaican cuisine and hospitality. Our purpose is to meet the needs of our customers by delivering home-cooked Jamaican meals for people on the go. We are committed to creating a workplace where our team members can thrive and grow through training, mentorship, and mutual support. We are seeking to engage individuals with an entrepreneurial spirit, who thrive in and enjoy high-paced environments. 

About the Role:

The Maintenance Administrative Assistant supports the Facilities, Maintenance & Safety Department by managing maintenance records, coordinating preventive and corrective work, and ensuring clear communication between the maintenance team and stakeholders. This role is critical in driving operational efficiency through effective scheduling, documentation, and follow-up.

Key Functions

• Provide day-to-day administrative support to the Facilities Maintenance & Safety Manager and Maintenance Team.
• Coordinate preventive and corrective maintenance schedules and follow up to ensure timely completion.
• Manage maintenance help desk inquiries and route requests appropriately.
• Prepare and track correspondence with vendors, restaurant teams, and internal departments.
• Schedule meetings, prepare agendas, record minutes, and track action items.
• Maintain organized records of maintenance documents, reports, and compliance files.
• Track departmental expenses, petty cash, and support basic financial reporting.
• Coordinate fixed asset records, inventory counts, and asset movements in compliance with company policies.
• Liaise with internal and external stakeholders to facilitate approvals and site access for maintenance work.
• Support inventory documentation, stock coordination, and provide backup administrative support as required.

Our Ideal Candidate:

We are looking for someone who:

• Highly organized and detail-oriented, with the ability to manage multiple priorities in a fast-paced environment.
• Strong administrative and coordination skills, with experience supporting operational or maintenance teams.
• Excellent written and verbal communication skills, with a professional and service-oriented approach.
• Proactive, dependable, and able to exercise sound judgment while handling confidential information.
• Handles confidential information with integrity and discretion
• Embraces Island Grill’s culture and values
• Brings innovation, change management, and people management expertise

Qualifications & Experience: 

• Administrative certification or an Associate Degree in Business Administration is highly desirable
• Minimum high school diploma or equivalent
• 1 – 2 years’ experience in administrative work
• Proficiency in Microsoft Office Suite

Interested persons should submit their application by March 6, 2026.

We appreciate and thank all applicants; however, only those shortlisted will be contacted.

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