MARKETING ASSISTANT

See Job Description

 Key Responsibilities:

General Administrative Support:

• Provide day-to-day administrative support to the Head of Marketing and the marketing team.
• Organize and maintain the department’s filing system, ensuring all documents are easily accessible and up-to-date.

Calendar and Scheduling Management:

• Coordinate meetings, appointments, and events for the marketing team, ensuring smooth scheduling and conflict resolution.
•  Prepare agendas and materials for meetings and take minutes when necessary.

    Communication and Correspondence:

• Act as the first point of contact for internal and external communications related to marketing initiatives.
• Manage and respond to emails, phone calls, and other inquiries in a timely and professional manner.

   Marketing Support:

• Assist with the preparation and distribution of marketing materials, presentations, and reports.
• Coordinate logistics for marketing events, including trade shows, product launches, and promotional campaigns.

Data Management and Reporting:

• Help track marketing campaign performance and assist in data entry, including the maintenance of databases and CRM systems.
• Support the creation of marketing reports, summarizing key data for review by the Head of Marketing.

Office Coordination:

• Manage office supplies and resources for the marketing department, ensuring that inventory levels are maintained.
• Liaise with vendors and suppliers for marketing materials and event-related requirements.

Project Assistance:

• Assist with the execution of marketing projects and campaigns, providing logistical and administrative support as required.
• Monitor project timelines and assist in keeping marketing activities on schedule.

Required Qualifications:    

Education: High school diploma or equivalent required; Associate degree or some college coursework in Business Administration, Marketing, or a related field preferred.

Experience: At least 1-3 years of administrative or office experience, preferably in a marketing or related environment.

Technical Skills:   

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint,  Outlook).
• Familiarity with basic marketing tools and software (e.g., CRM systems, email marketing platforms) is a plus.

Organizational Skills: Ability to manage multiple tasks, prioritize effectively, and meet deadlines in a fast-paced environment.

Communication Skills: Excellent written and verbal communication skills, with the ability to interact with various stakeholders professionally.

Attention to Detail: Strong focus on accuracy and precision in tasks and communication.

Problem-Solving: Ability to resolve issues independently and proactively.

Desired Attributes:

• Team Player: Ability to work well within a team and support others in achieving departmental goals.
• Adaptability: Comfortable working in a dynamic environment where priorities can shift quickly.
• Proactive: Anticipates the needs of the marketing team and takes initiative to support tasks and projects.
• Time Management: Excellent ability to manage time and work efficiently on multiple projects simultaneously.

Working Conditions:

• Office-based position with occasional requirements for extended hours depending on marketing event schedules.
• Light physical duties may include organizing office supplies or assisting with event setup.