Logistics & Procurement Officer

ROLE PURPOSE

To manage end-to-end procurement activities ensuring timely, efficient, cost-effective acquisition of goods and services.

DIMENSIONS

Financial Scope: Budget tracking for procurement and cost optimization.

Technical: Support procurement planning, supplier evaluation and contract management. 
Organizational: Interface with suppliers, subcontractors, logistics and internal teams.



INTERFACES

Internal: Procurement, Equipment, Construction, and Finance teams

External: Suppliers, Freight Forwarders, Customs Brokers, Inspection Agencies, and Regulatory Authorities

ACCOUNTABILITIES

Core:  Compliance with logistics policies, inventory management systems, and applicable laws.

Procurement: Prepare and issue requests for quotations, evaluate bids, negotiate terms and finalize purchase orders.  Monitor delivery schedules and ensure service quality and specifications.

Documentation: Maintain procurement logs, supplier databases and contract logs.

Reporting: Provide updates on procurement status, risks, and cost-savings.  Periodic progress reports.

Compliance: Adherence to regulatory requirements.  Support for audits and inspections

PERSONAL QUALITIES AND EXPERIENCE

Core & Experience

• Bachelor’s Degree in Logistics, Supply Chain, or related field or equivalent professional experience
• Previous in experience in procurement of supply chain management, preferably in Construction or Infrastructure projects.
• Familiarity with International Procurement Standards and Custom procedures.
• Knowledge of import/export regulations and documentation
• Excellent negotiation and coordination skills
• Proficient in MS Office, ERP systems and Procurement software
• Proactive, organized, and solution-oriented
• Able to work independently and collaboratively
• Strong communication skills with good interpersonal and influencing skills

Productivity

• Ability to manage multiple procurement projects simultaneously.
• Capable of producing procurement trackers and reports
• Knowledge of construction materials and equipment ( ideal, but not required)
• Experience in supply evaluation and performance monitoring