A leading law firm is seeking to fill the position of LEGAL SECRETARY |
PRIMARY OBJECTIVE: Provide comprehensive secretarial and administrative support to the Firm’s Attorneys, ensuring that all tasks are carried out efficiently, reliably, and to a consistently high standard. |
SUMMARY OF MAIN DUTIES: - Manage end‑to‑end administrative support for mortgages, conveyancing, release, lease, and title-related matters, including file opening, document preparation, searches, requisitions, and closing coordination.
- Liaise professionally with clients, attorneys, banks, surveyors, registries, and external agencies to gather information, track progress, and ensure timely completion of all requirements.
- Prepare, review, and process legal documents such as agreements, conveyances, security documents, releases, leases, and closing statements.
- Oversee accurate filing, keeping, and document management, ensuring all correspondence and materials are organized and up to date.
- Maintain daily entry processes by ensuring attorney timesheets are completed and entered the billing system.
- Uphold strong organizational, communication, and technical skills while managing workloads, meeting deadlines, and maintaining a professional and positive work environment.
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QUALIFICATIONS AND SKILLS REQUIRED: - Certificate/Diploma: Legal Secretary, Private Secretary, Paralegal, or an equivalent recognized legal administration designation.
- 3–5 years’ in a similar role, ideally with exposure to real estate, conveyancing, or mortgage matters.
- Excellent word‑processing and document‑preparation skills with strong accuracy, grammar, and attention to detail.
- Strong organizational and time‑management abilities, capable of handling multiple files and meeting deadlines under pressure.
- Professional communication and client‑service skills, with a courteous telephone manner and the ability to work independently and as part of a team.
- Proficiency with legal/office software, reliable work habits, and a professional, punctual, and positive attitude.
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APPLICATIONS If you meet the requirements outlined above and you are seeking an opportunity to utilize your administrative and organizational knowledge and skills in a busy, fast paced, productive business environment, kindly send you CV or Resume by using the Apply Now portal. Closing date for applications is March 26, 2026.
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