Legal Secretary

Quantum Legal, a modern law company specialising in various areas of law, including but not limited to international, human rights, immigration, civil, constitutional, criminal, administrative, and family law, seeks a dedicated individual to join our growing team as a Legal Secretary.

Key Responsibilities:

• Welcome visitors, manage the office calendar and perform general administrative duties.
• Follow up on outstanding invoices and assist with collection efforts as needed.
• Support tasks related to client intake, conflict checks, and file opening procedures.
• Communicate with clients, both in person and over the phone, to provide updates and gather necessary information.
• Provide administrative support to attorneys, including answering telephones and scheduling appointments.
• Organize and maintain legal files, both physical and electronic, ensuring the accuracy and accessibility of documents.
• Serve as a liaison between attorneys, clients, court personnel, and vendors.
• Please help prepare client invoices and billing statements, and make sure they comply with billing guidelines and ethical rules.
• Demonstrate familiarity with Court Registry electronic filing portals, legal documents, and terminology.
• Prepare wills and handle probate-related tasks.
• Maintain a keen eye for deadlines and ensure tasks are completed promptly.
• Communicate effectively with stakeholders involved in the legal process.