Legal & IP Governance Manager / Assistant Corporate Secretary

The Legal & IP Governance Manager / Assistant Corporate Secretary provides legal operations, intellectual property administration, corporate governance, and corporate secretarial support across the Abaxx group of companies.

Position Summary

The Legal & IP Governance Manager / Assistant Corporate Secretary provides legal operations, intellectual property administration, corporate governance, and corporate secretarial support across the Abaxx group of companies. This role works closely with the CLO and executive leadership to maintain governance processes, intellectual property records, board administration, subsidiary compliance, and legal documentation while supporting the organization's operational and economic substance objectives.

Why This Role Matters

This position creates sustainable legal and governance infrastructure, maintains day-to-day evidence of intellectual property administration and governance activities in Barbados, and reduces dependency on any single individual for critical legal and corporate governance functions.

Essential Duties and Responsibilities

Intellectual Property Management

• Maintain and administer the group's intellectual property portfolio, including patents, trademarks, copyrights, domain names, and related assets.
• Maintain IP registers, filing calendars, renewal schedules, and prosecution tracking systems.
• Coordinate intellectual property filings, renewals, office actions, assignments, and prosecution matters with external counsel.
• Maintain records of licensing agreements, royalty arrangements, IP assignments, and commercialization activities.
• Track intellectual property obligations, deadlines, and reporting requirements.

Corporate Governance & Secretarial Support

• Prepare board agendas, board books, resolutions, minutes, registers, governance records, and execution copies.
• Coordinate board and committee meetings and ensure timely distribution of materials.
• Maintain statutory records, corporate registers, and governance documentation for group entities.
• Support entity management activities, including incorporations, reorganizations, and subsidiary governance requirements.
• Ensure compliance with corporate governance requirements and recordkeeping obligations.

Legal Operations

• Support contract administration processes, including tracking obligations, renewals, approvals, and document retention.
• Assist with contract reviews, legal correspondence, and operational legal matters.
• Maintain legal records, document repositories, and compliance files.
• Coordinate with external legal advisors and service providers.
• Support due diligence projects, financing transactions, and strategic initiatives.

Compliance & Risk Management

• Maintain Barbados substance evidence files related to legal and governance activities.
• Monitor governance and legal compliance obligations.
• Identify and escalate legal, governance, and intellectual property risks.
• Assist in developing and maintaining legal policies, procedures, and internal controls.

Other Duties

• Support special projects as assigned by the CLO and Executive Team.
• Perform other related duties as required. 

Qualifications

Education

• Bachelor's Degree in Law, Business Administration, Corporate Governance, Paralegal Studies, or related field required.
• Corporate Secretarial, Governance, or Paralegal certification preferred.

Experience

• 5-8 years of progressively responsible experience in legal operations, corporate governance, intellectual property administration, corporate secretarial support, compliance, or related legal functions.
• Experience supporting boards of directors and subsidiary governance preferred.
• Experience working with external counsel and intellectual property portfolios preferred.

Competencies

• Exceptional attention to detail
• Strong organizational and project management skills
• Excellent written and verbal communication
• Sound judgment and discretion
• Ability to manage confidential information
• Strong analytical and problem-solving skills
• Ability to manage multiple priorities and deadlines

Physical Requirements

• Prolonged periods of sitting and computer use.
• Ability to review and prepare detailed documentation.
• Occasional travel may be required.

About Us

Abaxx Technologies is building next-generation digital market infrastructure where identity, security, and intelligent automation converge. Our platform ecosystem spans decentralized identity (ID++), enterprise authentication, AI and agent orchestration, secure messaging, digital signing and evidentiary workflows, and cloud-native and regulated financial technology systems.

In addition to our technology platforms, Abaxx operates the Abaxx Commodity Futures Exchange and Clearinghouse, regulated by the Monetary Authority of Singapore, supporting physically-settled benchmark futures in energy transition markets. As our platforms scale across regulated environments, we hold engineering excellence, release confidence, and operational reliability to the highest standard.

Confidentiality  This role has access to highly sensitive legal, governance, strategic, and intellectual property information and is expected to maintain strict confidentiality at all times.

Equal Opportunity Statement  Abaxx is an Equal Opportunity Employer and is committed to fostering an inclusive workplace free from discrimination and harassment.

Disclaimer  This job description is intended to describe the general nature and level of work being performed and is not intended to be an exhaustive list of all duties and responsibilities. Management reserves the right to modify duties at any time based on business needs.