Legal Assistant

Employment opportunity for Legal Assistant with experience in handling residential and commercial property transactions. Permanent Hire. Job location: Port of Spain. Closing date for submissions: October 7 2025.

JOB OPPORTUNITY

Legal Assistant

Industry/Sector:  Legal

Location:  Port of Spain

The successful candidate will provide support in handling residential and commercial property transactions, assisting with documentation, filings and communication throughout the conveyancing process. He/She must be meticulous and proactive.

Key Responsibilities:

• Prepare draft Agreements for Sale, Deeds of Conveyance, Mortgages, Leases, Applications for Grants of Probate and Letters of Administration and other related legal documents for review by the Attorney.
  • Conduct title searches and liaise with the Land Registry, Board of Inland Revenue, and financial institutions.
  • Prepare stamp duty calculations and assist with the stamping and registration of documents at the Board of Inland Revenue (BIR) and registration at Registration House.
  • Coordinate with clients, surveyors, valuers, and statutory bodies to gather and process required information.
  • Maintain accurate case files, manage deadlines, and support attorneys through to completion of transactions.
  • Provide timely response and status updates to clients.
  • Dispatch finalised, registered and certified documents as instructed by Attorney.
  • Prepare invoices for matter at end of transaction and send to client.
  • Follow up and follow through on outstanding invoices.

Estates

• Prepare Probate search forms, with copy of death certificate for signature by the Attorney. 
• Submit Probate search forms to the Courier Clerk for lodging with the Probate Registry.
• Follow up at the Probate Registry until the Probate search is returned.
• Prepare Probate application for filing along with lodged Probate Search and the rest of application documents.
• Follow through until stamped copy of the probate application is returned.
• Maintain Probate spreadsheet to guide you and the Courier Clerk once the application is filed. 
• File sworn supplemental affidavits and declarations.
• Proactively liaise with the client about current status.
• Dispatch final documents as instructed by the Attorney.

Qualifications, Experience & Skills/Abilities

• Paralegal certification from an accredited and recognised educational institution is preferred.
• Strong understanding of local property law, land title systems, and stamp duty procedures.
• 3-5 years of experience in a conveyancing or legal support role.
• Demonstrates a high level of discretion and ability to maintain confidentiality.
• English proficiency – speaking, reading, and writing.
• Commitment to providing superior client service.
• Excellent communicator with strong organisational skills.
• Careful attention to detail.
• Reliably manages deadlines and deliverables.
• Strong working knowledge of Microsoft Office Suite, particularly Word, Excel, and Outlook.
• Familiarity with the electronic land registry system.

 Salary Range:

• TTD$7,000 per month