Legal Assistant - Corporate and Commercial

To provide legal administrative support to Attorneys in the Corporate Commercial Department and ensure that clients are served in a professional and efficient manner.

Job Summary

To provide legal administrative support to Attorneys in the Corporate Commercial Department and ensure that clients are served in a professional and efficient manner.

Duties and Responsibilities: 

1. Incorporation of Companies.
2. Preparation of Agreements for Sale, Deed Pools, Powers of Attorney, Wills, letters and other legal documents.
3. Preparation of Deeds, Mortgages, Leases, Assignments, Transfers.
4. Ensure the registration and filing of documents.
5. Schedule appointments with clients and Attorneys, update clients on the status of matters, and receive instructions as necessary.
6. Liaise with external parties and institutions including government agencies, and other Attorneys.
7. Preparation of invoices and assisting attorneys with time recording.
8. Resolving and referring a range of client problems and inquiries.
9. Assisting attorneys on assignments to keep projects on schedule.
10. Drafting responses to correspondence for approval by attorneys.
11. Answering multi-line telephones and transferring calls as necessary.
12. Performing secretarial and clerical duties including photocopying, mailing and filing and such other duties as are incidental to the smooth operation of the department.

Qualifications, Skills and Experience

ü  A minimum of five O’ Level subjects including English and Mathematics, Grades I and II only;

ü  At least three (3) years of administrative experience.

ü  Legal experience in Corporate and Commercial Practice will be an asset.

ü  Proficient in the use of Microsoft Word, Excel, Windows and Outlook; Experience working in an ICT network environment would be an asset.

ü  Excellent interpersonal and communication skills and a team player;

ü  Strong customer service orientation;

ü  Excellent organization and time management skills;

ü  Ability to work without supervision, within tight deadlines, exercise good judgment, use initiative.