Junior HR Admin Assistant

Guardsman Group is seeking to identify a suitably qualified and experienced an enthusiastic and detail-oriented Junior Admin Assistant

Guardsman Group is seeking to identify a suitably qualified and experienced an enthusiastic and detail-oriented Junior Admin Assistant  to join our dynamic company and contribute to the Group HR Department's success. This position provides essential support across various HR functions,

Job Summary

Participate in the day-to-day processes within the Group HR Unit. Assist with group-wide Group Human Resources functions, including preparing various letters for current and former team members. Contribute to special projects; as well as track, analyze, and report on units undertakings.

 Location: Kingston

As Junior Admin Assistant, the incumbent will:

• Assist with the administrative activities of the unit to ensure that productivity targets are met and service standards are properly maintained.
• Provide assistance with the activities within the department on a daily basis to ensure that productivity targets are maintained.
• Perform the duties of the front desk to relief the receptionist
• Ensure mails dispatched from and received in Group HR are appropriately managed.
• Remind team members to collect items from Group HR.
• Assist with the preparation of memos.
• Help with the processes and recommend and implement improvements and initiatives with a view to improving efficiency and effectiveness.
• Assist with the inflow of requests to the Group HR Department for employment related matters.
• Assist with the preparation and collection of documents for payroll, and respond to  payroll-related queries from employees.
• Support employee records management with the strictest confidentiality.
• Perform any other job-related duties assigned from time to time.

Requirements

• Minimum 2-3 years work experience in a medium size organization; 1-2 years in an HR support role preferred.

Education, Skills, Knowledge and Abilities

• Minimum Qualifications:  Associate degree in Human Resources, Business Administration or related field from a recognised educational institution OR HEART Trust NSTA Level III Admin Assistant certificate, OR  5 CAPE subjects including English Language and Mathematics (or a numeric subject).

• Sound knowledge of computer software packages including spreadsheet and word processing applications.
• Fluent in the English Language (oral and written)
• Knowledge of document management
• Excellent attitude to client service and teamwork.
• Ability to communicate effectively both orally and in writing.
• Demonstrable persuasiveness, empathy and tact.
• Basic knowledge of Human Resources Operations.
• Good time management and human relations skills.
• Ability to type.
• Ability to work under pressure

If this role is of interest to you, kindly submit an application no later than Wednesday, December 24, 2025.

While we appreciate all applications, only shortlisted candidates will be contacted