Jr. Finance/Accounting Officer – P01

Jr. Finance/Accounting Officer – P01

DUTIES AND RESPONSABILITIES

This position is located under the Treasury Section.

This is an entry-level, professional position designed to provide substantive contribution to a specific project and/or activities in the fulfillment of the mission of its designated Department/Secretariat, and is assigned all or part of the following responsibilities. (NOTE: these responsibilities and expected results are standardized, and are not necessarily performed by all staff members occupying this position):

Accounting & Finance

• Review and analyze accounts for accuracy, variances and unusual trends; notify supervisor of discrepancies; and resolve errors and issues.
• Reconcile accounts assigned Prepare weekly cash requirements projections, analysis schedules, accounts payable vouchers, and adjustments journal vouchers;  
• Resolve reconciling items resulting from cash accounts reconciliations and record adjusting entries;
• Prepare, create, post and analyze journal entries, reports, and adjustments;

Accounts Payable & Record Keeping:

• Process Accounts Payable transactions; process disbursements within delegated levels of authority in accordance to policies and procedures.  
• Maintain, analyze and reconcile accounts payable sub-ledger and general ledger accounts;  
• Provide data and supporting documentation for journal entries;  
• Compile information and assist with preparation of financial reports, reconciliation, spreadsheets, presentations and statistical information
• Assist in preparation of month and year-end reports, including schedules for internal and external auditors.  
• Assist with the month and year-end closing processes.

Other

• Provide customer service to internal and external suppliers.  
• Assist with annual external audit and required to engage with independent audit firm if donor requests an external audit.  
• Perform other related duties as assigned, including replacing and backstopping for others.

General

• Draft reports, notes, memoranda, to respond to requests and queries from the other staff, supervisors, units, offices, departments and management of the OAS/GS as well as from the governing bodies.
• Maintain/participate in content management for GS/OAS finance portal and applicable components of OAS Internet site(s).
• Monitor compliance with GS/OAS rules and regulations and relevant accounting standards.
• Ensure completeness and accuracy of processed transactions, including accuracy of mathematical computations.
• Supervise support staff and decide the correctness of cases processed; propose improvements in work methods and training for staff.
• Advise supervisor of reasons for any unusual trends, budget variances, and difficulties obtaining information or other pending issues.
• Continuously assess internal systems and recommend changes that would allow greater processing efficiency.
• As assigned, participate in activities/special projects to reform administrative processes; Assist in the related development of procedures and monitor implementation of changes.
• Actively engage in the Performance Evaluation System: Provide leadership, guidance, coaching, and motivation to staff by regularly discussing performance and providing feedback; solve interpersonal conflicts; actively support the development and career aspirations of staff; evaluate performance fairly. Also, staff member should establish work expectations with the direct supervisor by defining individual annual objectives.
• Perform other related duties as assigned, including replacing and backstopping for others.

QUALIFICATIONS

Education & Experience:
Essential: First University Degree (Bachelor) in Business Administration, Finance, Accounting or a related field issued by a duly accredited institution AND 1 year of relevant experience, including internship(s) in similar positions at national and/or international level. 
Desirable: Experience or knowledge of the OAS mandates and priorities as related to the area of work and/or the dynamics of the Inter-American agenda and system. 
 

Languages:
Essential – Proficient in at least two of the official languages of the OAS (English, Spanish, French and Portuguese), (read, write and communicate).
Desirable – Working knowledge of other two OAS official languages.
 

Computer Skills: Ability to effectively work using Microsoft Office (e.g. Outlook, Word, and Excel), and other software applicable to the area of work.

Personal Competencies: Client Orientation, Knowledge Sharing, Teamwork, Interpersonal Skills. Ability to clearly communicate in the languages required for the post.

The GS/OAS embraces equality, diversity and inclusion. Thus, the GS/OAS, in accordance with its rules and regulations, is committed to providing equal opportunities in employment, achieving a diverse staff, and will take into account a wide geographic representation, as well as gender equity and equality, in the selection of candidates.

Please note that the mandatory retirement age for staff members at the General Secretariat of the OAS is 65 years.

Benefits:

- Compensation: 
Professional Category: Remuneration = Basic Salary + Post Adjustment 
Net of taxes for non-US citizens  

- US citizens tax reimbursement: US Citizens are reimbursed for most taxes paid on OAS remuneration.  

- Paid Annual Leave: 21 days from 1st year.  Increase to 30 days within 5 years.  

- Sick Leave and Parental Leave.

- Health Insurance: OAS pays 2/3 of premium.

- Pension and Savings Plans: In addition to salary, OAS contributes 14% of pensionable remuneration to a Retirement and Pension Plan. Staff contribute 7%.

- Additional benefits (dependent on contract type): Mobilization allowance, repatriation grant, language allowance home leave travel, dependency allowance, life insurance.