Office Assistant / Courier

The Office Assistant / Courier will be required to operate small office equipment, assist in the administrative activities and deliver items and individuals.

The Office Assistant/Courier will be required to use small office equipment and provide applicable administrative support to the Corporate Office. He/she will be required to deliver packages and people to various places around the island while ensuring that the vehicle under his/her control is in good working condition.

Specific Accountabilities

1. Provide general office support to the Corporate Office, and other administrative departments.

2. Conducts deliveries to and collections from other companies as necessary on behalf of the Caribbean Industrial Research Institute (CARIRI).  

3. Transport the Executive Management and other relevant personnel to and from their official work destinations.

4. Ensure the vehicle log sheet is maintained daily.
5. Provides general assistance around the office which includes duties such as shredding, filing, photocopying and maintaining the small office supplies.
6. Pack and sort stationery and supplies. 

7. Adhere to all quality and safety related rules and regulations.

8. Always ensure the safety of the vehicle and maintain the cleanliness of the assigned vehicle.
9. Ensure that all necessary documentations such as licenses, insurance, inspection and others for the vehicle are always valid, and advise the Section Head about renewals of vehicle documents in a timely manner before they expire.
10. Be able to deal effectively and cordially with employees, customers, vendors, officials and visitors.
11. Report all accidents immediately and ensure that the steps required by rules and regulations are taken in case of an accident.
12. Any other office related duties as may be assigned from time to time.

Person Specifications

Minimum Acceptable Academic/Technical/Professional Qualifications

• Five Ordinary Level subjects or a Diploma.

• A valid defensive driving certificate.

Experience

• A minimum of five (5) years driving.

• At least three (3) years’ experience in a similar position.

• Knowledge and experience in vehicle maintenance and repairs will be an asset.

• Knowledge of the use of small office equipment such as photocopiers and shredders will be an asset. 

Specific Skills/Experience and/or Knowledge

• Valid Drivers’ Permit.
• Good Certificate of Character.

Other

• Confidential, reliable and trustworthy.
• Good time management skills.
• Good customer service skills.
• Clean driving record.
• Ability to work independently and follow instructions.
• Good Communication Skills (oral and written).
• Must be able to follow instructions and work independently.  
• Ability to multitask.