Accounting/Administrative Coordinator

Accounting/Administrative Coordinator

 Accounting/Administrative Coordinator

The Accounting Assistant supports the Accountant and plays a major role in ensuring the accurate entry of accounting data in a timely manner. The Accounting Assistant is also responsible for maintaining the General Ledger with integrity.

Responsibilities:

• Maintain the accuracy and real-time data entry in the General Ledger.

• Maintains the integrity of sales through sales reconciliations.

• Ensure Purchase Orders are submitted to the supplier in a timely manner and are matched to the quoted prices.

• Ensure Inventory is accurately entered into Sage 50 at its landed cost.

• Maintain a filing system of containers in which products are arriving and relevant supplier information.

• Assist with receiving all local and foreign goods.

• Assist with the reconciliation of Inventory on a monthly basis.

• Reconciles accounts payable sub-ledgers with the general ledger control account.

• Ensures that payment vouchers and cheque payments are prepared, remitted, and entered into Sage 50 in a timely manner using the accrual basis.

• Assist with the coordination with customers to ensure that deliveries meet customer expectations.

• Maintains wire transfer and/or loan payment schedules.

• Assists with the management and reimbursement of petty cash.

• Assists in the preparation of returns for N.I.S., taxes, and any other statutory obligations.

• Provides updated GL bank balances.

• Provides recommendations for the development of the department, including the process of data collection, collation, interpretation, and analysis.

• Assists with year-end audit file.

• Assists with filing.

• Assists with other general duties as required, which may include assisting related companies.

• Keep accurate records always.

• Any other responsibilities and duties as may be assigned.

Qualifications:

• Certified in accounting, business management, or a similar field.

• Pursuing or completing Level 2 ACCA.

• One (1) to three (3) years’ experience in a similar capacity.

• Demonstrated understanding and experience in Sage 50 Accounting Software.

• Proficiency in Microsoft Office (Excel & Word), Peachtree/Sage 50.

• Strong communication skills.

• Good analytical and strategic thinking skills.

• Very Punctual.

• Ability to analyze problems and strategize for better solutions.

• Excellent verbal and written communication skills.

• Ability to multitask, prioritize, and manage time efficiently.

• Accurate and precise attention to detail.

• Ability to work well, alone, and with management and staff at all levels.

• Goal-oriented, organized team player.

• Ability to work with little supervision.