Administrative Assistant (Kitchen Department)

A Resort in Western Jamaica is seeking to hire a Kitchen Administrative Assistant who will coordinate, oversee and perform administrative support for the Executive Chef and the Kitchen leadership team.

• Administer payroll records and vacation schedules for kitchen team members.
• Assist with the scheduling of chefs in all kitchens
• Liaise with the Training Department to coordinate departmental trainings, seminars and competitions.
• Assist with food costing and development of menu items in both restaurants and banquets.
• Prepare and update Food Hygiene and Health & Safety records.
• Read, sort and route incoming mail and inter-office documents.
• Compose and distribute correspondence and memoranda, reports, documents, forms and other printed materials.
• Set up, organize and maintain correspondence files and other departmental records so that they are easily retrievable by department members.
• Order, distribute and coordinate inventory office supplies.
• Maintain and organize in a professional manner, personal workspace and shared department spaces such as fax, copy and supply rooms.
• Coordinate departmental and management team meetings
• Communicate company policies, procedures and processes as aplicable to kitchen team members.
• Attend training classes to increase knowledge of software programs, company information, time management, or other skills as required
• Create, compose, and edit technical and/or administrative correspondence and documentation; screen and evaluate incoming and outgoing correspondence and prepare responses as appropriate.
• Assist stewarding department with administrative duties as needed.
• Build rapport with other Administrative Assistants in an effort to support and increase interdepartmental cooperation.