Legal Associate - Compliance & Corporate Services

 The Associate is required to assist in engaging a systematic approach to complete all projects, tasks, and duties to be performed in the department in a cost-efficient and timely manner.  The Associate will also be the intermediary between the Human Resources Department.

KEY RESPONSIBILITIES AND DUTIES INCLUDE BUT ARE NOT LIMITED TO:

• Collect, examine, and organise evidence and other legal documents for attorney review and case preparations.
• Establish and organise legal files; monitor litigation and other calendars, general case monitoring.
• Prepare discovery requests.
• Communicate with employees to schedule meetings, interviews, and statements regarding disciplinary hearings, personal injury matters, and other related matters.
• Assist with the preparation of matters for disciplinary hearings
• Monitor all investigative and disciplinary hearings files.
• Prepare exhibits and take statements from witnesses for hearings and complaints.
• Draft and proofread correspondence and legal documents, such as pleadings and contracts.
• Research regulations, laws, and legal articles to assist with preparing reports, case files, and legal advice.
• Manage billings by preparing, finalising, and sending out bills, resolving billing issues and ensuring payments are made timely and efficiently in cooperation with the Accounting Department.
• Manage, organise, and maintain documents in paper or electronic filing systems.
• Provide general administrative assistance, such as maintaining the department's calendars regarding the compliance date with all regulatory bodies, suppliers, and internal commitments.
• Advising on employment matters.
• Collaborate with other department managers to develop the organisation’s policies on industry-specific issues, corporate governance, or regulatory affairs.
• Prepare and file government reports.
• Actively participate in the hosting of training workshops.
• Assist with regulatory reporting and ensure compliance with laws and best practices
• Undertaking system checks, risk assessment and the preparation of operating rules and procedural documentation.

SHARED DUTIES INCLUDE:

• Enhance disciplinary hearing procedure by organising evidence and participating in the

Hearing as a questioner/chairperson.

• Update job knowledge by participating in training and staying abreast of relevant

industry changes.

• Accomplish organisation goals by accepting ownership for accomplishing new and

different requests and exploring opportunities to add value to job accomplishments.

• Draft documents to assist with any conveyance transactions.
• Review and development of contracts.
• Assist with the monitoring and management of the company’s Intellectual Property

register

• Assist with the monitoring and management of the company’s asset register
• Perform any other related duties assigned.

EDUCATIONAL REQUIREMENTS AND EXPERIENCE

•  A Bachelor of Laws Degree or its equivalent
• A minimum of 2 years work experience in a similar position would be an asset.
• A current Food Handler’s Permit

REQUIRED SKILLS & QUALIFICATIONS :

-                      Proven ability to undertake general administrative duties, including preparing

correspondence, reports, memoranda and management information, including statistical

tables and graphs. 

-                      Ability to communicate at all levels and demonstrate a good standard of grammar and

spelling.

-                      Strong interpersonal skills.

-                      Legal exposure and knowledge.

-                      Proven ability to organise and manage own work to meet deadlines. 

-                      Ability to collate, assess, prepare and present information to high standards. 

-                      Ability to work with information technology and associated systems. 

-                      Able to effectively work as part of a team to achieve results. 

-                      Knowledge and understanding of data protection and confidentiality standards.

-                      A high level of initiative, flexibility, and dependability is always displayed.

-                      The job is performed with professionalism and integrity.