Procurement & Logistics Coordinator

To assist and maintain and provide the Purchasing and Logistics functions within the Company.

Job purpose

The Procurement & Logistics Coordinator will assist and support the activities of the Purchasing and Logistics functions within the Company.

Duties/Responsibilities:

• Generating Purchase Orders via Peachtree/ Katana. Reviewing, preparing, and routing purchase orders both Local and Foreign
• Tracking of all shipments Local and Foreign, (Import and Export)
• Updating weekly GIT File ensuring it is sent to all relevant personnel.
• Organizing and managing transportation of shipping containers for both Import and Export.
• Liaising with Export Broker to ensure timely deliveries of Exports. 
• Creation and maintenance of Import files and records.
• Insurance documentation for all Incoming documents.
• Ensuring the safe and timely pick-up and delivery of shipments to reduce rent or demurrage.
• Acting as a liaison between the Broker and the Company for all Customs related payments and charges, ensuring timely payments.
• Addressing and resolving shipment and purchasing issues.
• Weekly reporting to Manger on outstanding shipments to be cleared and deadlines as well as pending Exports.
• Liaising and negotiating with suppliers and retailers.
• Maintains knowledge of trends, prices, buyers, and delivery conditions to anticipate future material availability.
• Negotiates and completes contracts with vendors for optimal cost and delivery times.
• Collaborates with sales, customer service, and production to maximize efficiency in the purchasing and inventory control department using MRP Software available.
• Communicates with suppliers to resolve problems that may arise regarding delivery, quality, price, or conditions of sale.
• Negotiate best prices and terms with brokers and freight forwarders
• Responsible for submittal of Reports (Chemical Returns) to governing bodies (Ministry Of Health)
• Performs other duties as assigned.

Qualifications

• At least a diploma in Business or related field with Specialization in Purchasing, or Logistics
• At least five years of buying or purchasing experience required with supervisory experience.
• Experience with budget management, and ability to make rational decisions
• Attention to detail to verify quotations, prices and shipping documents
• Familiar with shipping terms, and documentation
• Proficiency with Microsoft Office Applications
• Excellent organizational skills, as well as the ability to multi-task and prioritize.
• Strong oral and written communication skills.
• Self-motivated and detail oriented.

Working conditions

• Prolonged periods of sitting at a desk and working on a computer.
• May be asked to travel to visit vendors or different company locations.
• Warehouse visits would be necessary from time.

Physical requirements

Sit for extended periods of time at a desk.