Plant Assistant

Duties & Responsibilities:

• Perform administrative functions such as developing and maintaining department databases, prepare routine reports as well as development of SOPs and checklists;
• Organizing and maintenance of both electronic and physical records and databases;
• Updates and maintains departmental training records, vacation, absenteeism and tardiness logs;
• Prepare meeting minutes, OPLs, time sheets, memorandums, draft disciplinary letters, purchase requisitions and payment vouchers for the Engineering Department when required;
• Collecting data and creating monthly metrics reports;
• Assist with sourcing engineering/maintenance related materials, equipment and/or contractors (as required);
• Orders and maintains office supplies;
• Assist with planning and organizing of department employee training, team building and recognition events;
• Assists with recording of departmental expenses to minimize departmental costs, including overtime;
• Assists with conducting and recording findings of equipment and/or inspections;
• Create and distribute weekly/ monthly reports on plant operation. 
• Assists with the sourcing of critical spare parts and materials required.
• Liaise with foreign and local suppliers of critical orders.
• Assist in the planning of projects, and preparations of plant audits and the preparation of all team communications.
• Maintenance of Engineering staff leave files and prepare leave reports.
• Ensure that correct Personal Protective Equipment is worn at all time.
• Ensure that the work area is always kept tidy.
• Assist with, but not limited to, the preparation and updating of Daily Downtime Reports, the Engineering Weekly Roster, Engineering Weekly Plan, WOR databases, Walk around sheets and PM activities.
• Assists with the planning of Work Order Requests and Walk around Engineering Items to ensure timely execution and close off of these items;
• Track and prepare weekly report on Mean Times to Repair on Maintenance jobs;
• Assist with keeping customers updated on the progress of their service request;
• Be knowledgeable of all maintenance operations, protocols and activities.
• Recommend new methods, processes, and improvements where required.
• Immediately report any non-conformances relating to maintenance operations to the Engineering Manager
• Conforms to all established departmental and company policies, procedures and objectives, GMPs, food safety and HSE site protocols;
• Undergo any job-related training required by the company;
• Performs other related tasks and responsibilities as required.

Knowledge, Skills & Experience:

• Engineering Degree in Mechanical, Electrical or Chemical, BSc.
• 2 years’ experience in a Maintenance environment (preferably with a manufacturing company)
• Time management skills and organizational skills
• Strong communication and interpersonal skills
• Proficiency in Microsoft Office and data entry software