HR Operations Administrator

We're hiring an HR Administrator

HR Operations Administrator 

As the HR Operations Administrator, you will manage the day-to-day activities to ensure each department is running efficiently and meets the expectations and needs of clients and staff. You will assist with the management of the office with full operational control of a range of recruiting projects. You will work on assignments related to Talent Acquisition, Workforce Outsourcing, and general HR-related initiatives. You will be critical in creating effective standard operating procedures, business processes, and policies to drive the business forward.

Job Duties & Responsibilities:

• Supports company operations by maintaining office systems and supervising staff.
• Maintains office services by organizing office operations and procedures, preparing attendance records for payroll processing, controlling correspondence, designing filing systems, reviewing, and approving supply requisitions, and assigning and monitoring clerical functions.
• Provides historical reference by defining procedures for record retention, protection, retrieval, transfer, and disposal.
• Maintains office efficiency by planning and implementing office systems, layouts, and equipment procurement.
• Designs and implements office policies by establishing standards and procedures, measuring results against standards, and making necessary adjustments.
• Completes operational requirements by scheduling and assigning employees; and following up on work results.
• Keeps management informed by reviewing and analyzing special reports; summarizing information; and identifying trends.
• Manage office staff job results by coaching, counseling, disciplining employees, planning, monitoring, and appraising job results, and expenditures, analyzing variances, and initiating corrective actions.
• Contributes to team effort by accomplishing related results as needed.
• Manage relationships with vendors, and service providers to ensure satisfaction.
• Allocate tasks and assignments to subordinates and monitor their performance
• Perform review and analysis of special projects and keep management informed
• Lead all onboarding and orientation initiatives for internal and external candidates and clients
• Remain updated on technical and professional knowledge by attending educational workshops, joining professional associations, building networks with fellow professionals, and reviewing of industry publications
• Responsible for ensuring office financial objectives are met by preparing the annual budget for the office, planning the expenditures, analyzing variances, and carrying out necessary corrections that may arise
• Participate actively in the planning and execution of company social & corporate events
• Responsible for the Staff Welfare Committee
• Manage, track, and oversee recruitment activities such as job posting, application processing, interview scheduling, and document preparation
• Perform follow-ups with HR managers to determine the effectiveness of recruiting plans and strategy implementation.
• Participate in the interview and selection process by making recommendations on candidate suitability for each position
• Responsible for developing and implementing more complex recruiting strategies for assigned business segments or geography. 
• Create work schedules, and monitor attendance and punctuality.
• Submit daily/weekly client reports.
• Provide support to employees in various HR-related topics such as leaves and compensation and resolve any issues that may arise
• Organize quarterly and annual employee performance reviews
• Conduct monthly Professional Development Meetings (PDMs) with team members.

Requirements And Skills:

• Bachelor’s degree in operations management, business administration, or related field
• 2+ years’ proven experience in an HR operations position
• Strong budget development and oversight skills
• Excellent ability to delegate responsibilities while maintaining organizational control of branch operations and customer service
• Highly trained in conflict management