Administrative Assistant

Administrative Assistant

Position Overview:

Our client is seeking an organized, dependable, and dedicated Administrative Assistant to join their vibrant team. The ideal candidate will provide exceptional clerical support to staff, assist in day-to-day operations, and serve as a primary point of contact for parents, students, and visitors.

Key Responsibilities:

1. Manage and organize office files, records, and resources efficiently.
2. Attend to incoming and outgoing calls, relaying messages promptly.
3. Coordinate with teachers, parents, and students, facilitating effective communication.
4. Assist with scheduling appointments, events, and meetings.
5. Handle routine correspondence such as letters, memos, and emails.
6. Assist in the preparation of reports, presentations, and other documents as needed.
7. Manage school supplies inventory and place orders when necessary.
8. Support other staff members with administrative tasks as required.
9. Ensure the reception area is maintained, presenting a welcoming environment.
10. Adhere to school policies and maintain confidentiality of sensitive information.

Qualifications:

1. High School diploma or equivalent; Associate’s or Bachelor’s degree preferred.
2. Proven experience as an administrative assistant or in a relevant role.
3. Proficiency in MS Office (MS Word, Excel, PowerPoint, and Outlook).
4. Strong organizational and multitasking skills.
5. Excellent communication skills, both verbal and written.
6. Detail-oriented with a strong commitment to accuracy.
7. Ability to work in a fast-paced environment and prioritize tasks.
8. Familiarity with basic office equipment (e.g., photocopiers, scanners).
9. A positive attitude and strong interpersonal skills.