Site Administrator

The Site Administrator is responsible to provide Shared Administrative Support to the Shorebases and Pipe Yard sites within the business ensuring Location and Group objectives are met.

Roles & Responsibilities

General

• Provide administrative support to La Brea & Galeota Shorebases & Pipe Yard teams

• Collate required data and assist in the preparation of location and group reports on a monthly and quarterly basis

• Assist in the collection and filing of leave forms and populate monthly leave tracker

• Update the Company's training matrix and flag upcoming courses due for renewal

• Ensures filing is kept up to date both in hard copy and electronic employee files

• Prepare Requests for Quotes based on the site's procurement needs.

• Follow up on delivery of requested items and receive deliveries from suppliers.

• Co-ordinate departmental calls as required

• Assist with any meeting set up requirements

• Attend any required meetings to document minutes

• Providing any necessary site report information for payroll and invoicing departments

• Conduct ASCO site inductions and maintain an electronic record

• Review RA's and open PTW as required

• Maintain both electronic and physical records of all rigging, manifest, DN, equipment and personnel certification

• Chair the AM & PM DOPM meetings and send out the required reports

Minimum Qualifications

• Bachelor's Degree in Business Management or an applicable discipline

• Minimum (1) year experience in a similar position

• Experience in the oil & gas sector will be an asset

• Effective Email Writing Skills

• Strong Microsoft Office Skills

• Strong Time Management skills

Minimum Competencies (Skills, Knowledge and Behaviours)

• Must demonstrate proficiency in handling matters of highly confidential nature

• Business Etiquette Protocol

• Maintains positive work relationships

• Excellent communication skills, both written and verbal

• Ability to work unsupervised in a fast-changing environment

• Focus on safety, order and quality

• Sound communication skills

• Excellent attendance & Punctuality

• Teamwork and co-operation

• Customer orientation

• Excellent attention to detail.

• Excellent Punctuality and Attendance

• Clean Certificate of Character

HSEQ

• In partnership with the HSE department, ensure the continuous improvement of safety and environmental performance and compliance to all laws, regulations and industry standards/codes.

• Reports all incidents or breaches of policy or regulations to the line manager.

• Fully endorse the ASCO ‘Stop the Job’ policy and commitment to proactive intervention where an unsafe act or condition is observed.

• Adherence to the ASCO’s integrated management system ensuring document control and improvements to key processes is maintained.

• Ensure all work is carried out in a safe manner, always complies with HSEQ procedures, GLP, working instructions and safety standards.