Document Control Assistant - Montego Bay

Document Control Assistant - Montego Bay

DOCUMENT CONTROL ASSISTANT VACANCY 

A reputable Company is seeking to recruit a suitable candidate for the position of Document Control Assistant in Montego Bay, Jamaica.

Description 

Responsible for providing support in a manner which will allow for the efficient operation of the Administration Department.  

Responsibilities & duties include but are not limited to:  

Ÿ   Manage requests for documentation
Ÿ   File documents in physical and digital records and ensure appropriate storage
Ÿ   Review and maintain the accuracy of the records, editing where necessary to ensure they are up to date
Ÿ   Set up, copy, scan and store documents
Ÿ   Create templates
Ÿ   To liaise with and distribute project related information with all levels of the project team and potentially external parties
Ÿ   Manage the processes around documentation within the organization
Ÿ   Maintain confidentiality around sensitive documentation
Ÿ   Prepare ad-hoc reports on projects when required

Skills needed:

Ÿ   Strong IT skills in MS office including outlook, excel and word. 
Ÿ   Good attention to detail
Ÿ   The ability to multitask
Ÿ   Highly organized
Ÿ   Excellent communication skills
Ÿ   Proficient typing skills
Ÿ   Minute taking
 

 Requirements:

Ÿ   2-3 years working experience in administration or customer service
Ÿ   Excellent written and verbal communication
Ÿ   Highly responsive with strong organizational skills
Ÿ   Energetic and ambitious
Ÿ   Ability to handle confidential material
Ÿ   Must demonstrate high levels of integrity and trustworthiness
Ÿ   Ability to work in a fast-moving and culturally diverse environment
Ÿ   Must reside in Montego Bay & its environs
Ÿ   Knowledge of construction is an asset

Interested applicants are being invited to forward their resume and cover letter 

Closing date for applications: Friday, November 17, 2023

We thank all candidates for responding, however, only short-listed candidates will be contacted.