Executive Assistant

Executive Assistant

Duties and Responsibilities:

• Coordinate executive communications, including taking calls, responding to emails and interfacing with clients
• Prepare internal and external corporate documents for team members and management
• Processing financial transactions i.e. wire transfers, account transfers etc.
• Schedule meetings and appointments and manage travel itineraries
• Professionally communicates directly and on behalf of the MDs
• Drafts reports, proposals; prepares and coordinates oral and written communication
• Supports MDs in their external commitments
• Maintain an organized filing system of paper and electronic documents
• Develop and sustain a level of professionalism among staff and clientele

 Qualifications and Experience

• Pursuing a Business Management Degree or any other relevant business qualification.
• 3 to 5 years experience in an Administrative environment.
• Proficient in Microsoft Office Suite – Outlook, Excel, PowerPoint, Word (Intermediate to Advance Level).
• Must be able to properly format documents.
• Administrative profssional certification would be an asset.
• Experience in the Food and Beverage industry would be an asset.

Key Skills

• Excellent client service skills.
• Excellent communication skills.
• Ability to work in a team oriented environment.
• Ability to work independently in a time sensitive environment.
• Must possess sound decision making skills and multi-task while working in an environment of stress with specific deadlines.
• Ability to maintain confidentiality is mandatory.
• Ability to communicate clearly, timely and accurately.