Procurement and Contracts Officer

Procurement and Contracts Officer - 9 month to 12 month

Position Title:    Procurement and Contracts Officer

Position reports to:   Supervisor, Supply Chain Management

Job Summary

Reporting to the Consultant- Supervisor, Supply Chain Management, the Procurement and Contracts Officer is accountable for the negotiation, issuing requests for quotations, execution and administration of all service contracts for the procurement and delivery of goods and services on behalf of the CLIENT. The position also has responsibility for ensuring CLIENT’s compliance with governmental regulations, The Office of Procurement Regulations and CLIENT’s internal Procurement Rules and Procedures,  corporate  guidelines and  performance  objectives. These activities are expected to be conducted safely, ethically, cost-effectively, and reliably and must be delivered in a manner that consistently adds value to CLIENT's overall business process.

Nature & Scope

The position of Procurement and Contracts Officer essentially negotiates and executes service contracts for procurement of goods and services on behalf of the CLIENT. This responsibility is executed in the main, through a series of supplier-identification, contract negotiations with special emphasis on cost savings, performance-administration, and performance monitoring processes. The contracts and procurement services activity is supported by administrative systems which pre-qualify contractors, monitor and report on supplier compliance with the pre-qualification system and otherwise document supplier information and performance.

The Procurement and Contracts Officer is expected to provide monthly and ad hoc reports as may be required, review and register the requested documents of service contractors, pre-qualify such contractors, monitor their delivery requirements, and otherwise audit the service delivery process to ensure that the interests of CLIENT in the procurement and supply of goods and services are optimized. The position's performance expectations are clearly detailed and understood and are expected to be achieved through the application of the position’s technical and managerial capabilities.

Duties & Responsibilities

1.    Negotiates and executes contracts for procurement of goods and services on behalf of CLIENT.

2.   Monitors the performance of company contracts and reports on contract performance, non-performance, and other delinquencies.

3.  Reviews, formulates, and implements systems for ensuring both CLIENT and the suppliers' compliance with their obligation under all contracts.

4.   Develops and maintains contract   administration systems. Logs, tracks, and records all aspects of the procure to pay cycle   and   assist the Contracts Assistant with the up-to-date registration of contractors and suppliers.

5.   Participates in the planning of business strategies business strategies both in general to the Supply Chain Department and specific to the Contract Administration function.

6.   Sets up,  implements  and  reviews  blanket  order  contracts  in  conjunction   with  the Contracts Administration Coordinator and facilitates Blanket releases.

7.   Provides information on insurance and financial claims, general commercial  issues, audit requirements  and otherwise  reviews  and  recommends   changes  to  the  existing  contract  administration systems.

8.   Generates reports on a routine basis as required by the OPR and as directed by the Supervisor, Supply Chain Management.

Job Specifications

Minimum Acceptable Academic Qualifications

BSc.  Degree   in Business Management, Supply Chain Management, Economics or Engineering.  A Graduate Diploma from the Chartered Institute of Purchasing and Supply (CIPS) or Certification from the Institute for Supply Management will be considered an asset.

Minimum Number of Years of Relevant Experience

Five (5) years' experience in a similar function. Experience in the petrochemical industry will be considered an asset.

Specific Skills and Knowledge

• Knowledge of procurement principles, practices, regulations and standards related to procurement

•   Knowledge of cost management and tender evaluation techniques

•   Knowledge and application of contract law