Warehouse Assistant (Contract)

The incumbent will be responsible for providing clerical support to the Warehouse Manager, which includes maintenance of the department databases and providing support with all warehouse administrative tasks.

Duties & Responsibilities:
o Perform administrative functions such as developing and maintaining department databases,
prepare routine reports as well as development of SOPs and checklists;
o Maintenance of both electronic and physical records and databases;
o Updates and maintains departmental training records, vacation, absenteeism and tardiness logs;
o Prepare meeting minutes, time sheets, memorandums, purchase requisitions and payment
vouchers when required;
o Collecting data and creating monthly metrics reports;
o Assist with sourcing warehouse related materials, equipment and/or contractors (as required);
o Orders and maintains office supplies;
o Assist with planning and organizing of department employee training, team building and
recognition events;
o Assists with recording of departmental expenses to minimize departmental costs, including
overtime;
o Assists with reviewing records for adherence to stock rotation protocols for all materials and
products, as well as maintaining adequate records for traceability as per quality requirements;
o Assists with conducting and recording findings of warehouse inspections;
o Preparing Goods Received Notes (GRNs) and updating GRN logs for all incoming shipments
within 24 hours of receipt of materials into CGA (as required);
o Updating stock sheets, inventory procedures and assisting with stock-taking as required;
o Be knowledgeable of all warehouse operations, protocols and activities;
o Conforms to all established departmental and company policies, procedures and objectives,
GMPs, food safety and HSE site protocols;
o Train as an alternate for the Warehouse Attendant II and Assistant Supervisor positions.
o Undergo any job-related training required by the company;
o Performs other related tasks and responsibilities as required by the Warehouse Manager.