Finance Specialist - Accounts Receivable

This role will be responsible for overseeing and managing all accounts receivable functions, including but not limited to GL schedules, Bank Reconciliations, and data entry for various student and staff-related transactions.

Job Title: Finance Specialist - Accounts Receivable

Location: Westmoorings

Position Type: Full-time/Short-term (initially six (6) months with the possibility of permanency based on performance and School needs)

About Us:

The International School of Port of Spain (ISPS) provides a college preparatory, holistic education for children from Pre-Kindergarten through Grade Twelve. We provide our students with the skills, knowledge and values necessary to be productive individuals in an interdependent world. Focusing on programs of study and requirements of universities in North America and abroad. ISPS strives to meet the needs of both international families and long-term residents of Trinidad and Tobago.

Job Summary:

We are seeking a highly motivated Finance Specialist with a strong background in accounts receivable management. This role will be responsible for overseeing and managing all accounts receivable functions, including but not limited to GL schedules, Bank Reconciliations, and data entry for various student and staff-related transactions.

Key Responsibilities:

• Maintain accurate GL schedules for recording and reconciling transactions in line with segregation of duties policy.
• Prepare timely and precise Bank Reconciliations.
• Assist in managing receipt of cash, cheques, and issue receipts for various school income sources.
• Prepare and process bank deposits.
• Batch, summarize, and analyze receipts for posting.
• Prepare, sort, and deliver tuition invoices, and follow up on outstanding balances.
• Perform daily data entry for student and staff-related payments and invoices.
• Monitor accounts receivable aging reports and follow up on overdue invoices to ensure timely collections.
• Liaise with parents, address cafeteria queries, and handle correspondence.
• Collaborate with departments to resolve accounts receivable discrepancies.
• Support internal and external audits with documentation and reconciliations.
• Generate financial reports for accounts receivable review.
• Assist in developing and implementing accounts receivable policies.
• Coordinate changes with banks for signatories and directors, and submit necessary documents.
• Address bank queries regarding the School’s account.
• Review and confirm cafeteria invoices for payment.
• Conduct and record annual cafeteria inventory.
• Maintain and update student contract files.
• Assist with the coordination of school activities, ensuring funds are reconciled before payments.
• Prepare payment initiation documents, ensuring proper approvals for accounts payable processing.
• Record and track staff professional development requests by staff and division.
• Process credit card payments, ensuring proper account charging.
• Address pertinent matters in absence of accounts payable personnel in line with segregation of duties policy.
• Perform other duties as may be assigned by the Finance Manager or School Director.

Note: This job description is intended to provide a general overview of the position and does not encompass all tasks or responsibilities that may be required.

Preferred Qualifications:

• ACCA Level II or higher.
• At least three (3) of experience in accounts receivable or related finance roles.
• Expertise in General Ledger (GL) schedules, Bank Reconciliations, and experience working in a dynamic finance team.
• Proficiency in using accounting software and Microsoft Office Suite.
• Strong analytical and problem-solving skills.
• Excellent attention to detail and accuracy.
• Ability to work independently and as part of a team.
• Strong communication and interpersonal skills.