PROCUREMENT OFFICER

PROCUREMENT OFFICER

PROCUREMENT OFFICER

KEY RESPONSIBILITIES AND DUTIES

• To analyse procurement data sheets to prepare orders for suppliers.
• To post purchase orders.
• To convert vendor quotes into purchase orders.
• To negotiate contracts with suppliers.
• To develop and monitor cost-reduction strategies.
• To develop, monitor and maintain inventory control procedures.
• To develop and monitor procurement policies and procedures.
• To maintain and update Purchase Orders, Inventory records and related documentation.
• To monitor supplier’s performance
• To meet with suppliers when needed.
• To understand, analyse and evaluate enterprise-wide procurement requirements for products and services.
• To develop and maintain strong relationships with suppliers.
• To encourage continuous improvement in competitive bidding practices.
• Track inventory levels and manage purchasing activities.
• To review suppliers’ proposals and invoices.
• To track and report budgets by month, budget variance and actual budget.
• To improve operations through process improvements.
• To coordinate with operations personnel and external agencies to ensure products, equipment and services are available.
• To perform any other duties assigned from time to time in order to complete the Orders as scheduled.                                                                                         

STANDARDS

• To constant monitoring the Inventory to detect procurement needs.
• To implement cost savings and cost reductions measures.
• To budget and monitor procurement expenditures.
• To develop, implement, and maintain an effective supply chain program to ensure all products and services required to meet logistics needs are available.
• To promote a culture of continuous improvement and service.
• To identify and tackle issues with efficiency.
• To establish and maintain effective relationships to foster productive cooperation among all departments.
• To develop and administer systems to track inventory levels , usage and distribution.
• To maintain a positive, professional image with employees, suppliers and customers.
• To manage logistics processes and handle incoming shipments.
• To liaise with Sales team in order to get procurement requests.
• To have knowledge of the relevant practices and procedures of the procurement, distribution.
• To participate in stock taking exercises.

JOB REQUIREMENTS

• BSc. in Business, Finance, Procurement / Logistics or related field.
• Three (3) years of working experience in the procurement field, contract management or supply chain.

Key Skills:    

• Excellent Customer Service
• Excellent communication skills, both verbal and written.
• Strong analytical and decision- making skills and demonstrated ability to synthesize information from many sources.
• Good Coordination skills.
• Active listener with excellent communication skills
• Sound judgment and critical thinking
• Outstanding organizational and multitasking abilities.
• Computer literate.
• Data entry proficiency.
• Attention to detail.
• Product Knowledge
• Negotiation skills
• Relationship building
• Empathy
• Interpersonal Skills.
• Basic Mathematical skills.
• Problem Solving Skills.
• Time Management.
• Team Oriented.
• Ability to work under pressure and remain calm during rapidly changing circumstances.
• Ability to relay information in a fast-paced environment.

Work Conditions:

• Mainly office environment.
• Mondays through Fridays from 8:00 a.m. to 5:00 p.m., required to work extra hours and/or on weekends to complete projects and/or assignments within the prescribed deadlines.