Accounts Receivables Officer

To provide financial, clerical and administrative services to ensure efficient, timely and accurate collection of accounts. Responsible for preparing reconciliation reports. The incumbent will be required to supply data and do analysis for the Financial Controller.

Duties and Performance Standards:

 Duties: 

• Follow up on, collect and allocate payments
• Carry out billing, collection and reporting activities according to specific deadlines
• Perform account reconciliations
• Monitor customer account details for non-payments, delayed payments and other irregularities
• Research and resolve payment discrepancies
• Generate age analysis as per request
• Review AR aging to ensure compliance
• Reconcile AR sub ledger with general ledger
• Follow established procedures for processing receipts, cash etc
• Process credit card payments
• Prepare/ check bank deposits
• Prepare/ check receipts
• Communicate with customers via phone, email or mail
• Assist with month end closing
• Prepare audit schedules
• Provide supporting documentation for audits
• Assist with accounts payables
• Any other duty that may be assigned

 Performance Standard: 

• Ensure timely collections of accounts
• Adhere to accounting policies and systems in effect
• Adhere to general company policies
• Provide exceptional service to external and internal customers and act as a resource within the company
• Assigned objectives and targets are met in a timely manner
• Provide accurate data and information
• Integrity is exercised
• Confidentiality is preserved

Contacts:

Internal: Will be required to interact with the general staff population and managers.

External: Will be required to interact with agencies and direct clients, financial institutions and other business entities

Education

Level                                                   Area of Study                                                  

Bachelor’s Degree/College Diploma      BBA/ BSc. Accounting                                                 

Other (Specify)                                  ACCA Level II____________                                                          

Qualifications

 Qualities:

• Ability to work effectively within a team environment and on own initiative.
• Detail oriented with the ability to prioritise.
• Ability to work on multiple tasks and meet tight deadlines, while providing accurate data.
• High level of initiative, self-confidence, motivation and adaptability.
• Strong analytical skills.
• Stress tolerance
• Sense of urgency

 Skills:

• Ability to communicate professionally in both written and oral communication.
• Strong problem solving and analytical skills.
• Proficient in the use of accounting packages and other relevant computer software.
• Proficient in the use of Microsoft Word and Microsoft Excel.
• Ability to maintain confidentiality, and to remain calm and professional.
• Strong customer service orientation.

 Work Experience:

• 3 years accounting experience in an accounting environment.
• Knowledge of Accounting Standards