Accounts Assistant - Payables

 Phoenix Park Gas Processors Limited

 Position Identification

Job Summary

 Reporting to the Supervisor Financial Accounting, the incumbent is responsible for the management of the company’s Accounts Payable function that includes the timely and accurate processing of supplier invoices, the provisions of general accounting support services and the maintenance of proper accounting records. These accounting support services and activities are expected to be provided safely, cost- effectively and reliably and must be delivered in a manner that consistently adds value to Phoenix Park’s overall business process. The position is also required to provide accounting support to the Group of Companies, its subsidiaries and new business ventures as required.

Dimensions

 The accurate and timely processing and recording of accounting transactions form the basis of an effective financial accounting and reporting system. The position of Accounts Assistants – Payables primary responsibilities include the accurate and timely processing of supplier invoices, review Operating and Overhead expense report, reconciliation of supplier statements and the maintenance of record keeping activities to reflect the status of it. 

The position is constrained by demands for timeliness and accuracy since the timely settlement of indebtedness is critical to the service- delivery standards of the Finance Department. The position operates under general guidance, has access to professional assistance at the supervisory level, functions within clearly prescribed rules, regulations and internal controls and is bounded by clear performance expectations. The position interfaces internally with all departments and externally with the company’s suppliers of goods and service.

Individual’s Safety Responsibility

It is the responsibility of each employee to protect oneself as well as fellow workers from injury. Work shall be conducted according to established safe practices and procedures. Please refer to PPGPL’s Safety Manual

Nature & Scope

The position of Accounts Assistants – Payables is primarily focused on the accurate and timely processing of supplier invoices. The position has the contributory responsibility for the distribution of invoices and supporting documentation for approval, the performance of internal controls checks on Accounts Payable invoices, the timely preparation of payment runs to suppliers, responding to supplier queries, reconciliation of Supplier Statements, review of Overhead and Operating Expenses to ensure completeness, preparation of general ledger journals carrying out General Ledger reconciliation, responding to supplier queries and the maintenance of an effective invoice filing system.

Duties & Responsibilities

1. Perform internal accounting control functions.
2. Ensure that all accounting- related supplier transactions conform to procedural requirements.
3. Process supplier invoices for approval.
4. Reconcile supplier statements to Accounts Payable Ledger
5. Resolve specified queries in respect to supplier payment
6. Maintains up to date invoice filing system.
7. Prepare batches for weekly automated payment run to ensure suppliers are paid within established time frames.
8. Capture and record accruals in the accounting system to ensure expenses are matched with revenue.
9. Prepare quarterly reports to the Board of Inland Revenue.
10. Reconcile Accounts Payable Ledger to the General Ledger
11. Enter and update all supplier information in Oracle.
12. Related accounting duties as may be required from time to time.

 JobSpecifications

Minimum Acceptable Academic Qualifications

BSc in Accounting from and accredited tertiary institution or ACCA level two qualification.

AND

Minimum Number of Years of Relevant Experience

Three (3) years’ experience in accounting                                   

Specific Skills and Knowledge

▪   Computer literate - Microsoft Office suite,

▪   Working knowledge of an ERP System preferably Oracle Business suite

▪   Good communication and interpersonal skills                                                                       

Disclaimer

“The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties and skills required of personnel so classified.”