Administrative Assistant

Administrative Assistant

Spence Heavy Equipment Company Ltd. located in Mandville is seeking an Administrative Assistant

About Us:

Spence Heavy Equipment Company Ltd. is a leading provider of heavy equipment solutions in Mandeville. We are committed to quality, innovation, and unparalleled customer service. As we continue to grow and serve the needs of our community, we invite you to join our team and help us shape the future of heavy equipment solutions.

Job Overview:

We are seeking a highly organized and dedicated Administrative Assistant to support our dynamic team. The ideal candidate will be responsible for a diverse range of administrative support needs and will be able to work independently with little or no supervision.

Key Responsibilities:

1. Manage and maintain executives’ schedules, including scheduling travel, conferences, and departmental activities.
2. Prepare and edit correspondence, communications, presentations, and other documents.
3. Organize and coordinate office administration and procedures, including organizing files, ordering office supplies, and providing general support to visitors.
4. Coordinate project deliverables, maintain and monitor project plans, project schedules, and budgets.
5. Establish and maintain strong relationships with vendors, suppliers, and customers.
6. Answer and direct phone calls in a courteous and professional manner.
7. Process company receipts, invoices, and bills efficiently.
8. Assist in the preparation of regularly scheduled reports.

Qualifications:

1. Proven experience as an administrative assistant or office admin assistant.
2. Knowledge of office management systems and procedures.
3. Proficient in MS Office (Excel, Word, PowerPoint) and general office software.
4. Attention to detail and problem-solving skills.
5. Excellent written and verbal communication skills.
6. Strong organizational skills with the ability to multi-task.
7. Diploma, Associate Degree; additional qualifications as an Administrative assistant will be a plus.