Billing & Securities Officer

The Billing & Securities Officer is responsible for ensuring that the bank’s position as lien holder is protected; by ensuring that all security documents are legally enforceable and duly registered by the relevant government agencies.

MAIN DUTIES & RESPONSIBILITIES

1. Ensure that documents executed by clients in support of loan facilities are properly registered and legally enforceable by  :

 Reviewing, recording and submitting documents for stamping to the government Stamp Office, registration at theNational Land Agency,  Life Insurance Companies and the Companies Office of Jamaica within the stipulatedtimeline.

 Tracking and following up outstanding security documents to ensure that all documents are duly stamped,registered, recorded and held.

Resolving issues with unprocessed or bounced documents with external agency personnel.

2. Managing the daily reconciliation of all internal fee accounts to ensure accurate and prompt collection and payment of registration and recording fees by:

 Reconciling Stamp Duty, Credit Bureau, Land Agency,   Companies Office payments daily and ensuring that allaccounts are balanced.

 Review and make payments from internal accounts based on assessment from the respective government agency.

 Refunding client settlement accounts any excess payments.

3. Managing the reconciliation and reporting of  the internal stamping of security documents under the Composition Agreement with the Stamp Office by:

 Reconciling payments made for documents stamped internally on behalf of the Stamp Office and passing entry tomake payment.

Preparing the monthly return to the Tax Administration Department for duties paid.

4. Supporting the management of the maintenance of securities held in safe custody by:

 Assisting with the release and discharge process for all loan types for both Retail and Corporate facilities;

   Assist with the maintenance of insurance renewals for assets charged as collateral

 Assisting with Vault archiving, filing and culling;

  Assisting with updating and maintenance of collateral records in the banking system.

5. Providing  relief in the absence of the  Supervisor for Vault and Securities by :  

 Ensuring that Insurance over assets charged are maintained;

   Ensuring that Securities are discharged in accordance with policy and SLAs.

Ensuring the loan disbursement files for all loan types are checked off within the stipulated timeline.

EDUCATION, TRAINING & WORK EXPERIENCE REQUIRED:

(a)               Specific Knowledge :

• Good knowledge of the bank’s Credit and Securities policies and procedures;
• Good knowledge of banking operations and procedures;
• Good knowledge of the host system and other supports systems especially those areas relating to the monitoring of credit activities;
• Good knowledge of the Bank’s Lending Principles and Procedures.

(b)                 Qualifications and Experience:

• First Degree in Business Administration from a recognized tertiary institution or equivalent qualifications;
• Five (5) years related banking experience (in credit or credit administration) in a Merchant Bank or Commercial Bank.

(c)                Required Skills and Specialized Techniques

• Good verbal and non-verbal communication skills;
• Good inter-personal skills;
• General Proficiency with computers.