Administrative Assistant

Performs professional work that requires knowledge of general administrative/office management practices and the basic application and use of concepts, theories, and terminology of unit administration

ADMINISTRATIVE ASSISTANT 

OVERRAL OBJECTIVE & PURPOSE

Performs professional work that requires knowledge of general administrative/office management practices and the basic application and use of concepts, theories, and terminology of unit administration. The ability to stay organised, prioritise tasks, and multitask detail-oriented, has strong communication skills, is adaptable and willing to learn, must have strong communication skills, both written and verbal.

PRINCIPAL DUTIES & RESPONSABILITES

• Performs all assigned tasks accurately, efficiently, and in accordance with applicable policies and procedures.
• Maintains confidentiality and privacy of employee and company sensitive data. To ensure all legal requirements are in place.
• Assist GPS with the administration of pre-employment checks from law enforcement officials, reference checks, and any others that may be deemed necessary to determine an applicant’s edibility for employment
• Conducts New Hire Orientation for all employees below management level including interns, as well as the reporting and updating of new employees in Success Factors and People Centre
• Collaborate effectively with team members in order to execute tasks and fulfil key deliverables within COEs in order to develop credibility

• Assist with the development and administration of all relevant policies and procedures and their updates as well as administration of company benefits 
• Coordinates site insurance activities; interacts with local insurance broker and agency for prompt processing of claims and payments. 
• Process, maintain, verify, and maintain documentation relating to personnel activities such as headcount, training, grievances, and performance evaluations statistics for ease of reference.
• Interacts with all employees at all levels to create and maintain good working relations among and between staff and departments.
• Provide support with the monitoring and generating reports from the company’s time and attendance (COSEC) to ensure employees are awarded leave according to the established policy
• Prepares and ensures Job Descriptions for all categories are updated to reflect the original status of the positions so described upon the request of the P&T.
• Familiar with Corporate Social Responsibility Programs and ways to brand initiatives using company tools and guidelines, lead the programs and work closely with PR Agencies. 
• Assist in conducting employee and organizational surveys, department reports; participates in the collection, analysis, and presentation of such data.