Credit Officer

Jamaica’s leading manufacturer and distributor of food and beverages, seeks to hire a Credit Officer to support our dynamic growth.

The Credit Officer will be responsible for processing and validating credit notes while also supervising team members in the absence of supervisor

    KEY RESPONSIBILITIES

• Review and approve customer orders, consistent with approved trading terms for each account 
• Circulate daily Held Order Summary reports to sales and credit teams 
•  Reconciliation of customer accounts in the assigned sales region(s) 
•  Reconcile payment submission by reviewing and updating SharePoint, prior to cashiers’ posting 
•  Communicate with sales representatives and customer regarding skipped invoices, short payments, and other discrepancies to ensure that all transactions are cleared in full. 
• Execution of collection matrix
• Daily Application of credits and unallocated payments to the related invoices 
•  Manage and reconcile overdue balances 
• Prepare and circulate correspondence regarding delinquent accounts 
•  Delinquency follow-up, collections intervention and sales rep support. This involves direct communication with sales reps, RMs, customers o Overdue letters to delinquent account · 
• Make recommendations to review credit terms and limits based on non-compliance with existing trading terms. 

• Customer calls and visits / collection visits o On site customer reconciliations o Meetings and payment negotiations · Reconciliation and collection of returned cheques. o Urgent contact with sales rep, RM, customer o Return cheque letter if outstanding after 7 days.Execution of collection decisions

  · Prepare and submit monthly delinquent and reconciliation report to HOD

  · Sales reps training and reconciliation sessions

  · Prepare weekly reports / monthly (interim statements, trial balance etc.)

  · Mandated audits (route audits, receipt book audit)

  · Execute month-end close and distribution of E-statements

  o Correct AR system errors

  o Reconcile AR ledgers

  o Reconcile and run trial balance for all ledgers

  o Run unallocated payments for all ledgers

  o Email monthly reports

  o Run customer statements

        

JOB SPECIFICATION/COMPETENCIES [MINIMUM]

Required Qualification, Experience, Knowledge and skills:

· 3 years credit and collections experience

· Sound judgment and knowledge of credit and collection processes

· First Degree in Accounting, Finance or Business Management

· Specific competence in AR reconciliation and related collections negotiations

SPECIAL CONDITIONS ASSOCIATED WITH THE JOB

o The job is based on a minimum forty-hour workweek; however, the nature of the company’s business will require flexible working hours during the week and possibly on weekends and public holidays.

o Required to work on shifts

o The working environment dictates that the incumbent must be able to multi-task and work within a fast-paced environment.

O Standard office environment with occasional outdoor activity