Personal Assistant to the Executive Director

The Personal Assistant provides high-level administrative and secretarial support and services to the Office of the Executive Director and is responsible for the smooth and efficient operations of the office.

Key Accountabilities and Responsibilities:

• Provides general and comprehensive personal, administrative and secretarial support.
• Manage the Executive Director’s work and personal calendars
• Perform personal errands as required
• Plans, coordinates and organizes meetings, and prepares the minutes.
• Create Action Plans for Executive Director on daily, weekly and monthly tasks, activities, and projects and provide constant feedback
• Coordinates monthly Board Reports 
• Prepares travel, hotel and catering arrangement as requested.
• Manages the confidential and other records of the Office.
• Understands organizational policies and procedures necessary to ensure appropriate decision-making protocols are followed.
• Filters general information, queries, phone calls and invitations to the Executive Director by redirecting or taking forward such contact as appropriate.
• Manages the appointments and other activities of the Executive Director.
• Any other related duties as assigned by the Executive Director.

Job Requirements

• Five (5) years of experience in a similar position
• Tertiary level qualifications would be an asset
• Proficient in Word, PowerPoint and Excel