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Not Disclosed

Fuel Invoice and Delivery Note Verifier

Not Disclosed

  • San Juan/Barataria
  • Negotiable
  • Permanent full-time
  • Updated 07/09/2023
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To support the Distribution and Finance teams with the processing, verification, reconciliation, and document management for all product movement.

MAIN ACCOUNTABILITIES 

  • Accurately verify Customer Proforma Invoices, Invoices and Delivery Notes, in a timely manner, to fulfill orders as captured on the Daily Master Schedule. 
  • To ensure compliance with Company, stakeholder, and regulatory policies and procedures in the dispatching of invoices and delivery notes. 
  • To ensure financial accountability, record-keeping, and reconciliation of product movement.

 

Fuel Gantry/Bond 

  • To ensure that all RTW Daily Inspection Checklist are received and verified from the RTW drivers prior to the collection of the Product Order. 
  • To ensure that all signed copies of Fuel Invoices and Delivery Notes are received from RTW drivers prior to collection of the Product Order. 
  • Verify customer invoices and/or delivery notes to fulfil orders as captured on the Daily Master Schedule. 
  • Verify customer invoices to ensure that the invoice has the accurate date, invoice sequence, customer code, truck number, compartments, volume, fuel type, and price. 
  • Verify the information of all invoices against the Product Order, Business Central, Power Bi, and Product Dispatch Excel Sheet. 
  • Verify the information of all D Invoices for the company owned stations against Power Bi and Titan. 
  • To ensure that all invoices are signed and filed in sequence. 
  • Report any irregularities observed e.g., Missing invoices to Company designated authorities. 
  • To ensure that the timesheet assigned is filled out and signed by another member of staff that can verify the hours. 
  • Package all returned Invoices and Delivery Notes to send to 24HR Desk in a timely manner. 
  • To package and send all invoices to the Finance Department by the 5th working day of the following month. To file and package distribution documents (product orders, delivery notebooks etc) to be archived at head office. 
  • To maintain filing of all documents on the department’s Share Point page. 
  • Address all weekly queries from the Finance Department in a timely manner.
  • Verify that all documents to be dispatched (delivery notes and invoices) are logged on the Product Dispatch Excel Sheet. 
  • Verify customer invoices against the returned Delivery Notes and CRB schedule to ensure that the invoice has the accurate date, invoice sequence, customer code, truck number, compartments, volume, fuel type, and price. 
  • Package all returned Invoices and Delivery Notes to send to 24HR Desk within 24 hours. 
  • Verify information on the CRB Summary against scans received, Business Central, Power Bi, and the Product Dispatch Excel sheet before sending via email in a timely manner. 
  • Verify the information of all invoices against Business Central, Power Bi, and Product Dispatch Excel Sheet. Verify the information of all D Invoices for the company owned stations against Power Bi and Titan. 
  • To ensure that all invoices are signed and filed in sequence. 
  • Report any irregularities observed e.g., Missing invoices to Company designated authorities. 
  • To ensure that the timesheet assigned is filled out and signed by another member of staff that can verify the hours. 
  • To package and send all invoices to the Finance Department by the 5th working day of the following month. 
  • Address all weekly queries from the Finance Department within three working days. 
  • To file and package distribution documents (product orders, delivery notebooks etc) to be archived at head office.

 

PROFESSIONAL QUALIFICATIONS, EXPERIENCE & SKILLS 

  • A minimum of two (2) years’ experience in receiving and dispatching of goods, warehouse operations and stock taking, in any industry. 
  • Experience in the downstream segment of the Petrochemical industry will be an asset. 
  • Experience in hazardous working environments such as Oil & Gas, Process Plants, etc., which have a high HSE standard. 
  • Computer literate, with competence in the use of the Microsoft Suite of products. Knowledge of Enterprise Resource Planning (ERP) systems, e.g. Maximo, SAP, Microsoft Dynamics, Oracle, Sage, etc., will be an asset. 
  • Good organizational skills. 
  • Reading comprehension and counting skills. 
  • Detail-oriented, capable of noticing errors in deliveries, or defects on items received, etc. 
  • Good physical strength and stamina for lifting and moving items. 
  • Strong relationship-building and customer service skills. 
  • Committed to confidentiality, integrity, and ethical behavior. 
  • Good communication skills, both written and oral. 
  • Good time management and effective multitasking 
  • Critical thinking and problem-solving skills. 
  • A team player.

Ref: FIDNVU
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Not Disclosed

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