Materials Coordinator/Materials Handler

Massy Wood is currently recruiting for a Materials Coordinator with experience in the Oil and Gas Industry. 

The Materials  Coordinator is responsible for assisting with administrative and technical support necessary for site procurement and materials management in respect to Construction activities.  

 The incumbent is required to maintain a focus on key deliverables and effective Subcontracts, fabrication and Purchase Order administration activities including but not limited to the following: -

• Expediting discipline input to construction work-packs & provide timely information with respect to availability of materials, equipment and services in respect of the work-packs at each defined stage of the approval cycle.
• Liaison with the Construction teams, Procurement and warehouse and logistics contractor to co-ordinate the prioritized call-off of materials to satisfy the Projects construction plan.
• Communication with the Procurement team & the Project fabrication contractors to expedite deliveries, schedules, arrange returns, notify of complaints or rejections.
• Communication with the HSSE Team to ensure timely pre-mobilization checks.
• Ensuring that the Construction Team Leader & other responsible project members are aware of any external or internal problems with regards to fabrication scopes & related materials issues.
• Providing input to and / or prepare weekly status reports on behalf of the Construction team giving a summary of the status of fabrication scopes & construction progress.
• Coordination of Inspection Release of materials and fabrications in conjunction with the Responsible Construction Engineer/SPA.
• Understanding the Project Planning and Scheduling methodologies (Primavera P6).
• Liaison with the Project planner to provide accurate updates to the overall Project plan.
• Providing detailed Procurement Status Reports (PSR), in line with project reporting deadlines.
• Reviewing performance feedback in respect of materials and services providers.
• Coordinating responses and discipline review from Technical, Health, Safety, Environment & Quality Assurance (HSE & QA).
• Preparing and maintaining structured and indexed files in respect of Subcontract and Purchase Order Documents and store in subcontract files.
• Implementing improvement plans where there is a significant gap between expectations and Subcontractor actual performance.
• Personally abide by ethical practice in all dealings with company vendors.
• Performs all other related job functions as required.
• Manage all backload activities from assets inclusive of maintaining the backload tracker.

• Bachelor’s degree (B.A./B.Sc.) or relevant qualification a recognized university.
• Five (5) years minimum with an Oil & Gas industry main contractor in a Project environment.
• On / offshore construction project materials co-ordination experience.
• Proficient in Maximo Asset Management.
• Interfacing with Suppliers, Engineering, QA/QC, Document Control, Procurement, and Client representatives.
• Ability to synthesize complex or diverse information.
• Ability to work effectively, prioritise and develop realistic action plans in a fast-paced work environment.
• Ability to work as part of a team.
• Seeks ways to improve and promote quality and demonstrates accuracy and thoroughness.
• Maintains the highest level of confidentiality and trustworthiness.
• Actively promotes and personally observes safety and security procedures and uses equipment and materials properly.
• Proficient in Computer Applications including word processing and spreadsheet applications (MS Word & Excel).