Director – Human Resources and Administration

Director – Human Resources and Administration A resourceful, highly organized and tech-savvy leader who is passionate about the people agenda to fill the role of Director Human Resources and Administration.

Jamaica Deposit Insurance Corporation 

Director – Human Resources and Administration

We are seeking a resourceful, highly organized and tech-savvy leader who is passionate about the people agenda to fill the role of Director Human Resources and Administration and able to implement the MyHR+ information system and champion change management projects at the JDIC. 

About the JDIC:

The Jamaica Deposit Insurance Corporation (JDIC) was created by the Government of Jamaica to protect depositors and promote stability and confidence in Jamaica’s financial system and has a mission to:

• Protect insured deposits against loss due to the non-viability of Deposit Taking Institutions; 
• Provide financial and other assistance  in the restructuring/resolution of non-viable Deposit Taking Institutions consistent with the parent legislation for the resolution of financial institutions and other applicable law and standards of best practice;
• Manage the Deposit Insurance Fund consistent with its statutory objects;
• Support the promotion of financial consumer protection and financial inclusion;
• Take such necessary steps to minimize its exposure to loss. 

To execute its Mission, JDIC operates  a knowledge management environment which promotes excellence in professional and technical expertise allowing  employees to realize their potential.  The JDIC core values of Accountability, Communication, Excellence, Professionalism and Teamwork support the institutional strength of the JDIC and its expert cadre of staff. 

The JDIC is regularly cited for its strong reputation for compliance.  JDIC Officers currently sit on the Executive Council and Committees of the International Association of Deposit Insurers (IADI), including chairing its Audit & Risk Council Committee.

More information on the JDIC can be viewed on their website: https://www.jdic.org

About the Role:

The Director, Human Resource and Administration is accountable to the Chief Financial and Corporate Services Officer for the achievement of the Corporation’s Human Resources, Working Environment, Property Management, Records Management and Support Services Strategic Objectives in order that JDIC achieves in Mission, Vision and Major Corporate Objectives in a sustainable manner.

Core Responsibilities:

Planning, Change Management and Digital Transformation:

1. Contribute to the Corporation’s Strategic and Corporate Planning process; paying attention to matters related to Human Resource and Administration
2. Contribute to the Finance and Corporate Services cascaded strategic planning process, ensuring alignment to those of the Corporation.
3. Annually update key performance indicators and individual development plans for each direct report.
4. Contribute to the monitoring and reviewing of strategic plan performance and identify areas of risk or variance from plan and recommend actions for mitigation.
5. Implement strategic projects including the update of the HR manual and the implementation of the MyHR+ HR information system.
6. Undertake the joint-responsibility of being the Co-Chief Change Champion, leading the MyHR+ implementation, Digital Transformation and other  strategic projects.

Workforce Planning, Staffing, Retention and Succession Planning

1. Lead and constantly improve the Corporation’s organization structure design, job design and human resource capacity planning process to ensure that the Corporation has the right structure and human resource capacity and capabilities to accomplish its goals and objectives.
2. Lead and constantly improve the Corporation’s Recruitment and On-Boarding processes to ensure the Corporation has the right amount of qualified staff aligned to the Corporation’s culture. 
3. Promote and monitor, in conjunction with the Management, the appropriate organizational culture so that it supports the attainment of the Corporation’s goals and promotes employee satisfaction.
4. Lead and constantly improve the succession planning policies and practices to ensure that the Corporation is well-prepared for future human resource needs.
5. Lead and constantly improve the separation process to ensure smooth transitions of staff and to get feedback on their respective experiences
6. Review and constantly improve all human resource policies, procedures and practices necessary to establish positive employer/employee relationship and promote a high level of employee engagement, morale and motivation.

Compensation & Benefits

1. Lead and constantly improve the Corporation’s compensation programmes to ensure regulatory compliance and competitive salary levels.
2. Liaise with the payroll processing functions to ensure efficient systems, process and controls.
3. Lead and constantly improve the administration of benefit programmes to include; health, group life insurance, pension, death and evaluate and recommend improvements as necessary.

Performance Management and Development

1. Support Department Heads in the constant review and updating of job descriptions to reflect the required accountabilities of each position to support Corporate objectives.
2. Lead and constantly improve the Corporation’s Performance Management System, ensuring each staff has appropriate Key Performance Indicators, regular performance reviews are done resulting in performance gap analyses and individual development plans to address those gaps. 
3. Lead and constantly improve the Corporation’s Training and Development processes based on the individual development plans arising from the Performance Management System, ensuring efficient implementation and evaluation of training programs. 

Employee Relations, HR Policies and Records Management

1. Lead and constantly improve the process of reviewing and updating the Corporation’s HR Policies, including and Procedures; and provide guidance, consultations and training to Management and Staff in the Internal Policies, Labour Laws, Public Sector Regulations, Conflict Resolution and other sensitive personnel issues.
2. Lead and constantly improve the establishment, monitoring and maintenance of all health and safety standards in keeping with Government regulations and standards.

Administration/Office and Property Management

1. Lead and constantly improve the process to protect, preserve and maintain the physical assets of the Corporation, ensuring a suitable working environment, including the management of outsourced property management and maintenance services.
2. Lead and constantly improve the support systems including bearer, janitorial and other office services to ensure smooth operations for all staff. 
3. Develop and train staff on protocol for disaster preparedness, fire and other emergency situations. 
4. Lead and constantly improve the management and distribution of stationery, uniforms and office supplies.

Records and Information Management

1. Maintain and keep current human resource paper and e-records including but not limited to individual files of current and past employees, benefits information and insurance coverage information.
2. Implement Corporation wide Records Classification System according to the approved classification scheme and guide staff in the management of their records and information
3. Responsible for Staff awareness regarding the Policy and for issuing circulars and instructions regarding the record keeping and records management practices of the Corporation.
4. Execute plans, policies and programs in the operations of the Registry and Library.
5. Supervise the maintenance of the Corporation’s filing systems and official documents in keeping with best practice records management standards.
6. Manage the process relating to the recording and disseminating of incoming mail and the dispatch of outgoing mail.

Risk Management

1. Identify and manage risks in the HRA Unit and develop strategies and procedures to achieve successful risk identification and management within best practice standards.
2. Engage and develop effective working relationships to support cooperative responses to risk management matters and issues.
3. Provide guidance to promote HRA risk control awareness.
4. Oversee and monitor the operational risk management activities of the HRA Unit and prepare the required risk report.

General

1. Oversee and manage the work of the HRA Unit while encouraging Staff ongoing development. Directs the preparation and maintenance of such reports as are necessary to carry out the functions of the HRA Unit. Prepares periodic reports for Management, as necessary to track initiatives and targets accomplishment. 
2. Develop and manage annual budgets for the HRA Unit functions and perform periodic cost and productivity analyses. 
3. Assist in the management of the Corporation’s strategic planning function incorporating enterprise risk management tenets. 
4. Directs the preparation and maintenance of such reports as are necessary to carry out the functions of the HRA Unit. Prepares periodic reports for the FFAM Department and the Management, as necessary to track strategic goal accomplishment. 
5. Provide Secretariat and other support to the Committee of Management – scheduling meetings, attending meetings, room allocation and preparation of reports. Prepare reports, as required, to the Management and the Board of Directors.
6. Perform duties in relation to overseas travel and training in the absence of the Executive Assistant
7. Represent the Corporation at external functions 

Qualifications and Experience:

• Post graduate degree in Human Resource Management or related discipline from a recognized institution 
• A minimum of ten (10) years' working experience, three (3) of which should be in a managerial level position in human resource management 

Specific knowledge (however acquired): 

• Knowledge of Management Information Systems for Human Resource;
• Knowledge of Jamaican Labour Laws and industrial relations practices;
• Knowledge of Strategic Planning;
• Knowledge of Risk Management;
• Knowledge of Records and Information Management Systems;
• Knowledge of current and emerging trends, practices and regulations relative to the HR field as they pertain to the Corporation. 
• Proficiency in the use of MS Office esp. Word, Excel & PowerPoint;
• Knowledge of Basic Accounting Principles;
• Strong Team Player, Facilitator and Mentor that can communicate at all levels;
• Ability to communicate effectively both orally and in writing.

We thank all applicants for their interest, however, only short-listed candidates will be contacted.