Personal Executive Assistant

The personal executive assistant's responsibilities include recording and distributing minutes of meetings, filing reports and other administration.

Job Profile:

The executive personal assistant handles the daily organizational and administrative duties of the executive director. The incumbent would oversee the management of the executive's schedule, arrange meetings, and perform clerical tasks as well as methodical perform all administrative duties required by executive. 

 Responsibilities:

• Screening telephone calls, taking messages and responding to queries.
• Arranging domestic and international flights, transportation, and accommodation for the executive.
• Managing the executive personal and business diaries.
• Coordinating meetings, conference calls, and interviews.
• Preparing for board meetings, which includes drafting agendas, gathering and printing all necessary documents, and organizing refreshments.
• Organizing fund-raisers, staff appreciation functions, and other company events.
• Forwarding and/or replying to emails and correspondence addressed to executives.
• Compiling and submitting expense reports to the executive.
• Prepare memos, letters, presentations and reports.
• Recording and distributing minutes of meetings, filing reports, and meeting with important company associates on behalf of the executive.
• Performing personal errands for the executive as required.
• Performed administrative tasks as required.

Requirements:

• Diploma in administration or management.
• Five CXC Passes inclusive of Mathematics and English
• Two years of experience in prior role
• Proven experience working as a personal executive assistant or corporate secretary 
• Proficient in all Microsoft Office applications.
• Good phone etiquette.
• The ability to multitask.
• Must have a high level of confidentially and integrity   
• Strong planning and organizational skills.
• Excellent communication skills.
• Exceptional customer service skills.
• Detail-oriented.

In Office Role (Mon - Fri)

Salary $7000TTD