Purchasing Expeditor

Responsible for ensuring that Central Stores receives pharmaceutical and non-pharmaceutical supplies and inventory on time and in full according to an agreed schedule, between the Purchasing Department and the vendor.

Duties and Responsibilities:

• Work with different departments to monitor inventory levels and prioritize urgent, important, and standard deliveries while ensuring all supplies meet quality standards and specifications.
• Submit Purchase Orders to vendors, get confirmation of delivery and ensure supplies are delivered to NIPDEC.
• Keep open communication with vendors and logistics partners via email, phone, fax, WhatsApp, or any other channel available to ensure deliveries are kept on time and ensure traceability.
• Delays or potential delays or communication issues must be identified and escalated to management.
• Tracking incoming shipments on various websites to keep track of all incoming shipments.
• Liaise with vendors to find suitable and creative ways of ensuring supplies are delivered on time or with minimum disruption.
• Maintain files and reports with the current status of all incoming deliveries or shipments. Reports to be used for participation in periodic meetings with different stakeholders (internal and external).
• Keep Departmental Managers, including Head Procurement and Supply Chain Management informed on a daily & weekly basis in relation to open orders, incoming shipments and deliveries.
• Assist in the data entry of information for standard procurement documents, Board reports, Cabinet notes and monthly/annual/ad-hoc reports in relation to vendor delivery performance.
• Perform any other related duties as necessary.

Vendor Performance Management

• Assist the Purchasing Manager in compiling feedback with respect to vendor performance on the quality, timing and accuracy of deliveries.

• Assist in the maintenance of a vendor feedback system.

• Prepare reports and makes recommendations to Head Procurement and Supply Chain Management for improved delivery systems.

• Maintain a monthly vendor On-Time In-Full (OTIF) Report to be included in the departmental monthly reports.

Qualifications and Experience:

Minimum Requirements:

• Association of Business Executives (ABE) qualification or Chartered Institute of Procurement and Supply (CIPS) – Level 2 or higher.
• A minimum of two (2) years experience in a similar or related field.

• A minimum of one (1) year work experience in shipping or customs.

• Any equivalent combination of qualifications and experience will be considered.

Special Skills and Knowledge:

• Basic knowledge of business principles and practices.
• Professionalism when interacting with internal and external clients.
• Knowledge of Public Procurement.
• Good organizational, communication and interpersonal skills.
• Strong critical thinking and analytical skills.
• Competence in the use of Microsoft Office Suite and software relevant to job functions.
• Proficient in Microsoft Excel.

Salary:

 $7,500.00 per month