Human Resource Clerk

Human Resource Clerk

                                                  Human Resource Clerk

2.0.      DEPARTMENT:                  Human Resource

3.0.      REPORTING TO:                Human Resource Manager

4.0.      STAFF REPORTING:         None                                                                                                  

5.0.      CO-ORDINATING               Internal

            RELATIONSHIPS:              All managers

All staff members                                                                   

                                                            External

                                                            Ministry of Labour & Social Security

6.0.SCOPE OF JOB

            6.1       The Human Resource Clerk will update the employee’s records.

6.2       The Human Resource Clerk will also assist in the payroll preparation for all cycles (Weekly, Fortnightly and Monthly).

6.3       He/she will assist with the recruitment, onboarding and training process for the different areas.

6.4     The Human Resource Clerk will also assist in processing documentation and prepare reports relating to personnel activities (staffing, training, grievances, performance evaluations, etc.).

7.0. RESPONSIBILITIES

Accountant

7.1.To assist with day to day operations of the HR functions and duties.

      7.2       To provide clerical and administrative support to Human Resource

                   executives.

7.3        To compile and update employee’s records (hard and soft copies).

7.4      To process documentation and prepare reports relation to personnel  

                        activities.      

7.5       To assist with coordination of HR projects (meetings, training,

      surveys, etc.)

7.6       To assist in dealing with employee requests regarding human resource

      issues, rules and regulations.  

7.7      To assist with payroll preparation by providing relevant data (absences bonus, incentives, leaves, etc.).

7.7       To generate KPI’s reports for the human resource area (Turn over,

      headcount, absenteeism, engagement, etc.).

7.9       To assist in handling complaints and grievances procedures.

7.10    To assist with recruitment process by sourcing candidates, schedule

            interviews.

7.11To conduct initial orientation for newly hired employees.

7.12        To gather and disburse government labor statistics, new employment     

             regulations and labor laws.

7.13        To educate employees about Company policies and HR practices.

7.14        To facilitate implementation of new employee training , development,

                         Recruiting and other related initiatives.

7.15 To design and manage employees’ surveys and exit interviews.                

7.16      To present results of employee’s performance evaluations.

7.17           To analyze competitor’s practices and make recommendations to management.

             7.18     Any other duties as assigned.

8.0.STANDARDS     

Monthly

8.1   To generate monthly reports (headcount, leaves, absenteeism, turn over) 

 8.2   To administer payrolls.

Annually

8.4     Assist with performance evaluations for all staff.

9.0        AUTHORITY

9.1     To assist in determining work procedures, prepare work schedules and

   expedite workflow.

9.2    To assist in the planning and monitoring of day-to-day activities.

9.3    To ensure schedules and deadlines are adhered to.

9.4    To assist in the training and monitoring of staff in standard operating     

         procedures and safe work practices.

  10.0   JOB REQUIREMENTS

            10.1     Educational Requirement:

                        B.Sc. Degree in Human Resource Management, Business Administration,

                        Industrial psychology  or related field

            10.2     Training        

                        Human Resource certification SHRM-CP (Society of Human Resource Management -Certified Professional)                       

Job-related computer software applications

10.3     Job Experience

                        At least 2-3 years’ experience in a related field

10.4     Skills:

            Strong Analytical and problem-solving skills.

            Attention to detail.

            Ethical Behaviour

                        Interpersonal skills

                        Leadership skills

                    Good time management-punctuality

                    Should be thorough and precise in work practices.

                    Be flexible and responsive to change- e.g. working hours

                    Capacity to apply discretion and maintain a high level of confidentiality

                    when handling sensitive information.

10.5     Personal Attributes 

                        Confidential                Mature

Meticulous                  Self-reliant

Responsible                Principled                       

Thorough                    Team player

                                                            Sociable                      Reliable

                                                            Efficient                      Honest

                                                            Positive Attitude         Energetic

  11.0.   Hours of Work:                      Mondays through Fridays from 8.00 a.m.

                                                                        To 5.00 p.m., with additional hours to accomplish objectives.

 12.0.    Work Environment:             Indoor

13.0.    Physical Demand:                 light to Medium

NB. This Job Description may not be exhaustive as other areas of responsibility are not captured here within.