Senior Procurement Officer

To provide support to the Manager Procurement with the administration of accountable and transparent procurement processes in accordance with approved corporate policies and procedures and applicable procurement laws and regulations and adhere to best value for money.

DUTIES AND RESPONSIBILITIES:

• Manage assigned Human Resources
• Assists in the development of key performance indicators to measure the performance of staff and processes in the department.
• Assists in the conduct of performance evaluations of employees.
• Provides, develop and implements training to various levels of management, staff and other stakeholders.
• Assists with the department’s budgetary processes.

General Procurement

• Assists with departmental policies and procedures as directed.
• Assists in the implementation, monitoring and compliance of NIPDEC policies and procedures, laws and regulations governing procurement and tendering.
• Prepares, submits and / or presents monthly / quarterly/ annual / Board and ad hoc reports as required.
• Assists with the developing, implementing and monitoring of the Annual Procurement Plan.
• Prepares and delivers official presentations to internal and / or external stakeholders as directed.
• Support with the development of risk and contracting strategies.
• Develops and maintains professional working relationships with key internal and external stakeholders.
• Assist with the management of the Disposal process.
• Oversee the management of Procurement Records.
• Perform any other related duties as requested, consistent with the position.

Tender Process

• Reviews and draft where required all RFX’s and ensures that the solicitation documents are compliant, transparent and avoids the potential for reputational risk.
• Reviews terms and conditions and key performance indicators for RFX’s.
• Provides direction to the team in the development of specifications for equipment, products or substitute materials.
• Provides reviews for bid proposals and specifications, preparation and presentation of recommendations for the Procurement and Disposal Advisory Committee approval.
• Uses the approved prequalified vendor database and projected requirement, compares prices, delivery dates, specification and documents tender lists with supporting documentation.
• Guide/lead with reviews and evaluation of Tenders; prepares relevant reports with supporting documentation for approval in accordance with the approved policies and procedures governing tendering.

Vendor Management

• Support with the prequalification of vendors and vendor management.
• Compiles feedback from the other teams with respect to vendor performance on projects and reports on same, in keeping with stated requirements inclusive of timeframes.
• Conducts market research and provides analysis to support procurement planning and the vendor analysis process.

QUALIFICATIONS AND EXPERIENCE:

Minimum Requirements:

• Level 5 Advance Diploma in the Chartered Institute of Purchasing Supply (CIPS) or equivalent.
• Bachelor’s Degree in Management, Logistics, Procurement or Supply Chain Management from an accredited academic institution.
• Working knowledge of Public Sector Procurement
• In-depth knowledge of Procurement Laws and Regulations
• Proficiency in the use of Microsoft Office Tools and software relevant to job functions
• Five (5) years’ experience performing similar functions in a procurement environment, including three (3) years in a supervisory position of a large, diverse organization. 
• Working knowledge of E-Procurement is an asset.
• Any equivalent combination of qualifications, training and experience.

SPECIAL SKILLS AND KNOWLEDGE

• Considerable knowledge of contract documents, solicitation methods and contract administration related to procurement. 

• Good knowledge of laws, policies and procedures governing procurement. 

• Good knowledge of contract law. 

• Good knowledge of cost analysis for decision making in the Procurement function. 

• Good knowledge of infrastructure project delivery methods, including design-bid-build, design-build, construction manager-at-risk and job order contracts. 

• Extensive knowledge of the Public Procurement and Disposal of Public Property Act. 

• Excellent customer relation skills. 

• Good leadership and planning skills. 

• Excellent information gathering, analytical and problem-solving skills. 

• Knowledge in vendor relationship management and negotiations. 

• Ability to work independently and apply knowledge of procurement methods and procedures, laws and regulations governing public procurement in a comprehensive manner.