Executive Assistant

An Executive Assistant performs administrative duties for executive management. Responsibilities may include screening calls; making travel, meeting and event arrangements; preparing reports and financial data; training and supervising other support staff; and customer relations.

Executive Assistant

An Executive Assistant performs administrative duties for executive management. Responsibilities may include screening calls, making travel, meeting and event arrangements, preparing reports and financial data, training and supervising other support staff and customer relations. The ideal candidate must be able to work well with all levels of internal management and staff, as well as outside clients and vendors.

Key Responsibilities:

• Coordinating travel arrangements (both domestic and international) for employees and clients and create trip itineraries.
• Assisting executives in meetings, preparing documents and presentations.
• Organizing meeting including scheduling, sending reminders and organizing catering when necessary.
• Report and data file organization.
• Process work permits.
• Manage office petty cash and prepare check requisitions.
• Must have ability to multi-task, meet deadlines and work as part of a team.

Skills and Qualifications:

• Two to three years' experience working within a professional organization as an administrative assistant
• Excellent time management skills and the ability to meet deadlines.
• Excellent verbal and written communication skills; proper grammar a must
• Type 35 wpm
• Working knowledge of Microsoft Suite inclusive of Microsoft Excel
• Excellent analytical skills
• Detail oriented
• Strong interpersonal skills
• Maintain confidentiality of sensitive information.            
• Schedule Flexibility.

Education Requirements

• At least an Associate of Arts Degree