Administrative Assistant

This position is responsible for the secretarial and general office work; coordinating, tracking, and monitoring of projects and budget expenditure on a timely basis, to ensure smooth operation of the Division.

POSITION SUMMARY:

This position is responsible for the secretarial and general office work; assisting the Manager/Department Head and other executives in the Division with administrative duties; as well as coordinating, tracking, and monitoring of projects and budget expenditure on a timely basis, to ensure smooth operation of the Division.

ELEMENTS OF MAJOR DUTIES

1. Assists in the preparation and review of the Manager’s and Cost Center Manager’s budget and highlight variances.
2. Coordinates travel arrangements and schedules appointments for Executive Personnel.
3. Assists the General Office with Oracle functions and payroll data to Unix System.
4. Organizes Department/Divisional and Monthly meetings.
5. Files and retrieves project records and other correspondence.
6. Assists the Manager in project management, ensuring that objectives are met within the time specified.
7. Initiates research and obtain information, which will increase productivity and achieve the goals of the Division.
8. Learns and applies new skills and knowledge for job enrichment and training.     

EDUCATION/SPECIALIZED TECHNIQUES

1. Tertiary diploma in Business Administration or CPS. 
2. Excellent human relations, time management, communication and report writing skills. 
3. Sound administrative and organizational skills.

EXPERIENCE/LEARNED DISCIPLINE

1.  A minimum of three (3) years in a similar position.
2.  Competence in Microsoft Office Software (Excel and word).
3.  Knowledge of HR systems, Oracle Financials and Banner CIS.
4.  Project Management experience would be an asset