Executive Assistant

Applications are invited from suitably qualified persons to fill the position of Executive Assistant to provide administrative support to the Executive Director of the Tourism Enhancement Fund.

Salary Range: $2,873,866.00 to $$3,865,030.00

OBJECTIVES/SUMMARY OF POSITION

To provide administrative support to the Executive Director of the Tourism Enhancement Fund and to ensure the timely delivery of quality services to all stakeholders.

CORE FUNCTIONS

• Assist with the preparation of the Division’s Budget by gathering and reviewing information/purchases of the previous year;
• Assist with research in the preparation of the Unit’s Operational and Work Plans as well as Quarterly/Monthly status reports on the work of the Unit;
• Undertake research to support decision making or policy positions;
• Assist in the preparation of commitment letters and other legal documents and liaise with internal/external attorneys whenever applicable or necessary;
• Draft responses and follow-up on all correspondence and operational commitments in accordance with the directives of the Executive Director;
• Provide logistical support to the Executive Director for seminars, conferences and other events;
• Answer, screen and record messages for the Executive Director;
• Prepare and manage the Executive Director’s Diary and annual calendar of meetings;
• Provide daily administrative support to the Executive Director;
• Provide administrative support for meetings chaired by the Executive Director by typing and producing notes of these meetings and circulating accordingly;
• Sort and distribute correspondence (print and electronic), and assist with the follow-up on special requests made of the Executive Director of the TEF
• Respond intelligently to official enquiries about the TEF and where necessary refer these enquiries to the appropriate officers;
• Plan and organize Executive Director’s local and overseas travel and itinerary to facilitate attendance to meetings and events on behalf of the TEF.

Required Qualification and Experience

• A Bachelor’s Degree in Business Management or Public Administration or related discipline with a minimum of three (3) years’ experience in a similar capacity

Or 

• A Diploma in Administrative Management, Business Management or Public Administration with a minimum of five (5) years’ experience in a similar capacity

Knowledge/Skill requirement:

• Knowledge of the machinery of government (policies and programmes);
• Knowledge of the tourism industry and the product;
• First-hand knowledge of modern office practices, techniques and methodologies;
• Exposure to statistical techniques and research;
• Computer literacy and ability to use all Microsoft applications in spreadsheets, word processing, database management, presentation and other graphics-related programmes;
• Skills in appraising and evaluating proposals;
• Excellent problem solving skills;
• Critical attention to detail;
• Good oral, presentation and commutation skills;
• Good command of written Standard English;
• Excellent interpersonal skills;
• Experience in the Tourism industry would be an asset.  

Applications accompanied by resume stating the position in the subject line should be submitted no later than August 28, 2023 to:

Manager, Human Resource & Administration

Tourism Enhancement Fund

64 Knutsford Boulevard

Kingston 5 

We thank all applicants however, only shortlisted candidates will be contacted.