Bond System Administrator

This role is focused on ensuring an up-to-date system and administrative maintenance of bonded activities. Providing superior customer service to Diplomatic customers while increasing sales within the diplomatic community.

A.S. Bryden & Sons (Trinidad) Limited

We are seeking to recruit a suitable candidate for the following position in the Logistics Department:

BOND SYSTEM ADMINISTRATOR

This role is focused on ensuring an up-to-date system and administrative maintenance of bonded activities. Providing superior customer service to Diplomatic customers while increasing sales within the diplomatic community.

Major Responsibilities & Accountabilities:  

• Allocate inventory for duty-free concessionaires and duty-paid requisitions.
• Maintain accurate inventory balances and rotation integrity in Magic Bond Inventory System.
• Manage the Customs On-Line Payment System for Bond Transfer Requisitions, while reconciling Account balance.
• Administer the system for placement and delivery of Diplomatic orders. Coordinate and arrange duty-paid transfers.
• Generate and maintain Diplomatic sales in accordance with set KPIs.
• Manage Concessionaires’ Receivables within the limits of the credit facilities offered to them in accordance with Company policy.
• Obtain Credit Approval for Diplomatic orders and ensure orders are generated in VAI.
• Create location transfers in VAI for Naughty Grape Duty-Free requisitions.
• Maintain and input text based and numerical information in the Magic Bond Inventory System.
• Maintain key performance measurements to attain operational objectives and service levels.
• Work collaboratively with the Premium Beverages Division to plan and execute promotional activities for Diplomatic customers.
• Generate Bond Direct Duty Paid documentation in alignment with Weekly Clearing Schedules for timely receipt and un-stuffing of inbound warehouse shipments.
• Keep immediate supervisor informed of activities, particularly of major or unusual developments, and seek advice and counsel.
• Handle concessionaires’ questions, complaints and billing queries with the highest degree of courtesy and professionalism.
• Make product recommendations according to customer’s needs.
• Liaise with Duty Free Concessionaires on stock availability, Order and delivery status and offer guidance on Customs procedures and approvals.
• Generate Inventory Status and Activity reports for supply quantity and stock availability queries.
• Keep and maintain a systematic and organized filing system for all file records. 

Knowledge & Experience:

• Five (5) CXC passes, including Mathematics and English.
• A minimum of two (2) years’ experience in an administrative or bonded warehouse environment
• Familiarity with Customs documentation.
• Knowledge of Microsoft Office applications and any other related software

Key Competencies:

• Good communication skills
• Excellent organizational skills
• Good analytical skills
• Must be able to exercise sound judgment and initiative
• Must be able to prioritize, multi-task and work under minimum supervision in a demanding environment