JPS Foundation Officer

The JPS Foundation Officer will report to the Head of the Foundation and will be responsible for the management, implementation and monitoring and evaluation of projects as assigned, as well as providing general administrative and financial management support as required.

POSITION SUMMARY/OVERVIEW

The JPS Foundation Officer will report to the Head of the Foundation and will be responsible for the management, implementation and monitoring and evaluation of projects as assigned, as well as providing general administrative and financial management support as required.

EDUCATION & EXPERIENCE

1. Bachelor’s Degree, Master’s Degree an asset
2. Minimum of 3 years’ experience in Project Management
3. Experience / training in the research discipline
4. Track record of successful project implementation
5. Practical working experience in Community Development, Philanthropy, Project Administration, managing programmes funded by International Donor Agencies or equitable experience
6. Financial literacy in budgeting and financial reports
7. Strong interpersonal skills and the ability to network and influence cross-functional leaders
8. Excellent communication skills and the ability to present to various audiences.
9. Good organization skills and ability to handle multiple tasks.
10. Must be a team player and have the capabilities to work on individual projects.
11. Must be flexible and willing to complete all tasks within required timelines
12. Ability to travel both domestically and internationally when required.

MAJOR TASKS/DUTIES

1. Manages the execution of assigned projects;
2. Ensures that all projects have a cash flow projection and disbursement schedule that correspond with project activity schedule;
3. Prepares and executes contract documentation for all approved project grants, ensuring that all relevant clauses, conditions and supporting documents are included;
4. Manages all reporting requirements related to projects;
5. Oversees the implementation and close-out of all project activities;
6. Assists in creating, maintaining and strengthening relationships with all stakeholders;
7. Periodically assesses and makes recommendations for revision to the policies and procedures governing project administration (to include monitoring & evaluation);
8. Prepares project progress reports, forecasting and evaluations;
9. Assists in the preparation of external funding proposals;
10. Supports the annual audit process for internal and external auditors, to include preparing reports and responding to audit queries;
11. Assists in the preparation of detailed financial projections/forecasting and recommendations for the Foundation’s Annual Budget.