Project Coordinator

• Liaise with the Project Board and partners or its appointed Project Assurance roles to ensure the overall direction and integrity of the project.
• Lead the strategic planning, formulation and monitoring of programmatic issue.
• Lead on the development of project workplans.
• Ensure the overall relevance, and performance of the project, the effective realization and quality of outputs, and adherence to applicable UNDP’s standards, rules and regulations.
• Promote gender equality and women’s participation in the dialogues.
• Provide technical advice to the project in developing baselines and indicators for project monitoring and evaluation, as well as in preparing project reports focused on capturing results, lessons learned and good practices for possible wider application.
• Implementation of programme results.
• Implementation of reporting, monitoring and evaluation policies and strategies.
• Liaise partner and coordinate with external and internal partners.
• Ensure knowledge building and management.

• Provide direction and guidance to project team(s)/ responsible party (ies).
• Manage the realization of project outputs through activities.
• Develop annual work plans for the projects in consultation with the IP and in agreement with Donor and UNDP guidelines.
• Manage the Projects’ finances according to the budgets.
• Mobilize goods and services to initiate activities, including drafting TORs and work specifications.
• Monitor events as determined in the Communication Plans, and update the plan as required.
• Manage and monitor the project risks as initially identified in the Project Brief appraised by the LPAC, submit new risks to the Project Board for consideration and decision on possible actions if required; update the status of these risks by maintaining the Project Risks Log.
• Ensure effective information flow and coordination between the UNDP Project and the UNDP Country Office.
• Lead the recruitment, procurement, and other administrative tasks inclusive of drafting TORs, according to UNDP rules and regulations.
• Supervise the maintenance of the Project related documentation (contracts, reports, correspondence, an inventory list of all equipment purchased, etc. under the Project).
• Ensure strong partnerships and coordination between the project, UNDP Barbados MCO, The Implementing Partners, Universities, Regional Organizations and strategic partners.
• Organize Project Board Meetings, project review and/or evaluation meetings.
• Follow-up on the implementation of Project Board decisions and recommendations.
• Manage the activities of the project team, as well as local and international experts.
• In close consultation with the Project Board, ensure the efficient functioning of the project management assurance.
• Prepare Final Project Review Reports being submitted to the Project Board. Identify follow-on actions and submit them for consideration to the Project Board.
• Manage the transfer of project deliverables, documents, files, equipment and materials to national beneficiaries.
• Perform other duties as required.

• Promotes knowledge management and a learning environment in the office through leadership and personal example: Excellent knowledge of capacity building theory and the application of methodology: good understanding of capacity assessment methodologies.
• Excellent ability to identify significant capacity-building opportunities, ability to get capacity built, excellent ability to demonstrate national capacities built (mastery of the tools and their application).
• Actively works towards continuing personal learning and development in one or more Practice Areas, acts on learning plan and applies newly acquired skills.
• Display understanding of the relevant contemporary ICT tools and continuously act towards personal capacity building.
• Excellent communication skills (written and oral): Sensitivity to and responsiveness to all partners, Respectful and helpful relations with all UN staff.

• Advocates for UNDP’s work and represent UNDP with national authorities, the donor community, and international financial institutions, where requested.
• Engage with government officials at the national, regional and local levels where requested.
• Establish and maintain dialogue with government officials, both local and national, NGOs, partners, donors and communities to provide knowledge and understanding, ensuring accurate interpretation of the program’s mission.
• Liaises regularly and forges close linkages with other UNDP programs, agencies and entities, as well as other international and national stakeholders concerned with or providing support to the UNDP Barbados MCO.
• Contributes to the harnessing of effective partnerships and competitive selection of Responsible Parties for the implementation of UNDP projects.
• Supports programming work and participates effectively in coordination forums and frameworks.

• ACHIEVE RESULTS - LEVEL 2: Scale up solutions and simplifies processes, balances speed and accuracy in doing work.
• THINK INNOVATEVELY - LEVEL 2: Offer new ideas/open to new approaches, demonstrate systemic/integrated thinking.
• LEARN CONTINUOUSLY - LEVEL 2: Go outside comfort zone, learn from others and support their learning.
• ADAPT WITH AGILITY - LEVEL 2: Adapt processes/approaches to new situations, involve others in change process.
• ACT WITH DETERMINATION - LEVEL 2: Able to persevere and deal with multiple sources of pressure simultaneously.
• ENGAGE AND PARTNER - LEVEL 2: Is facilitator/integrator, bring people together, build/maintain coalitions/partnerships.
• ENABLE DIVERSITY AND INCLUSION - LEVEL 2: Facilitate conversations to bridge differences, considers in decision making.

People-Management Competencies
UNDP People Management Competencies can be found in the dedicated site.


Cross-Functional Competencies

• BUSINESS DIRECTION AND STRATEGY
  • STRATEGIC THINKING: Ability to develop effective strategies and prioritized plans in line with UNDP’s objectives, based on the systemic analysis of challenges, potential risks and opportunities; linking the vision to reality on the ground, and creating tangible solutions. • Ability to leverage learning from a variety of sources to anticipate and respond to future trends; to demonstrate foresight in order to model what future developments and possible ways forward look like for UNDP.
  • SYSTEM THINKING: Ability to use objective problem analysis and judgement to understand how interrelated elements coexist within an overall process or system, and to consider how altering one element can impact on other parts of the system.
• BUSINESS DEVELOPMENT
  • KNOWLEDGEGENERATION: Ability to research and turn information into useful knowledge, relevant for context, or responsive to a stated need.
• BUSINESS MANAGEMENT
  • PROJECT MANAGEMENT: Ability to plan, organize, prioritize and control resources, procedures and protocols to achieve specific goals.
  • PARTNERSHIPS MANAGEMENT: Ability to build and maintain partnerships with wide networks of stakeholders, governments, civil society and private sector partners, experts and others in line with UNDP strategy and policies.

Technical Competencies

• 2030 AGENDA: PLANET - NATURE, CLIMATE AND ENERGY
  • Ecosystems and biodiversity.
  • Climate Change Adaptation - Water Management.

Required Skills and Experience

Education:

• Advanced university degree (Master’s Degree or equivalent) in Business or Public Administration, Project Management, Water Resources Management, Environment or Natural Resources Management, Disaster Management, Climate Change, Development or equivalent field is required.
• A first university degree (Bachelor’s Degree) in Business or Public Administration, Project Management, Water Resources Management, Environment or Natural Resources Management, Disaster Management, Climate Change, Development or equivalent field with a combination of 2 additional years of qualifying experience will be given due consideration in lieu of Master´s degree.

Experience:

• Up to 2 years (with Master’s degree) or minimum 2 years (with Bachelor’s degree) of relevant experience in natural resource management, environment, climate change and resilience building or mainstreaming related work.

Required skills and competencies:

• Experience in the use of computers, office software packages (MS Word, Excel, etc.) and web-based management systems, and advanced knowledge of spreadsheet and database packages.

Desired Criteria:

• Experience in the coordination/implementation of environmental/climate related projects and activities.
• Experience in the development and/or implementation of capacity building programmes at national and/or community levels.
• Experience in project administration/management.
• Previous experience within the UN common system or International/regional Development Organizations.

Languages:

• Fluency in English is required.