Audit Assistant I

• To ensure the effective, efficient administration and operation of the Internal Audit Department. • To ensure there is compliance with policies, procedures of the organization and applicable laws.

Duties and Responsibilities: 

• Following up on the implementation of Internal Audit Recommendations with Management.
• Maintaining and updating the Internal Audit Recommendation (IAR) database of outstanding management action plans.
• Assist in the analysis of responses/updates received for Internal Audit Recommendations (IARs).
• Assist in the preparation of Audit Committee documents prior to Audit Committee meetings.
• Assist Manager, Internal Audit in recording inter alia; leave, training, attendance and punctuality etc.
• Maintain the Records Management System for the Internal Audit Department.
• Ensuring the department’s stationery supplies are replenished in a timely manner.
• Ensuring that audit opening and exit interviews with auditee are well coordinated by setting up meeting dates, rooms etc.
• Ability to research best practices/information, prepare audit programmes and other documentation relevant to audit reviews.
• Assist audit staff with and perform audits in accordance with the annual Audit Plan/Standards for the Professional Practice of Internal Auditing (IPPF).
• Peer review, proof reading and formatting audit reports.
• Prepare formal written audit reports expressing opinions on the adequacy and effectiveness of the systems of internal control.
• Maintain a quality assurance system for Internal Audit.
• Completion of minutes of meetings as directed by the Manager, Internal Audit.
• Participate in special Management requests.
• Keep up to date with current trends in the auditing field. Any other duties as assigned by the Manager, Internal Audit.

QUALIFICATIONS AND EXPERIENCE: 

Minimum Requirements: 

• Certificate in Internal Auditing.
• Office Administration certification.
• Level I ACCA (Pursuing Level II) and/or pursuing a Degree in Accounting, Management and/or related field.
• Minimum of 2 years’ experience in an auditing environment.
• An equivalent combination of training and experience.

 SPECIAL SKILLS & KNOWLEDGE 

• High level of confidentiality.
• Good analytical, calculative and information gathering skills.
• Excellent interpersonal, communication and report writing skills.
• Effective problem solving and re-engineering skills.
• Ability to multitask and organise multiple priorities.
• Excellent customer relations skills.
• Strong self-improvement drive.
• High level of proficiency in the use of Microsoft Office Suite and other information technology systems.
• Sound understanding of the Code of Ethics and the Standards for the professional Practice of Internal Auditing as promulgated by the Institute of Internal Auditors.

 PERFORMANCE STANDARDS: 

• Standards set in relation to the Department’s audit plan, strategic objectives and budgets.
• NIPDEC’s policies and procedures.
• Established professional standards, industry best practice and statutory requirements.