Administrative Assistant
Zuar Ltd/Design Associates
- Kingston and St. Andrew
- Not disclosed
- Permanent full-time
- Updated 03/07/2023
Administrative Assistant Vacancy
Administrative Assistant Vacancy (Full-time)
Location: Kingston and St. Andrew
Our Group of companies offer design Development services, Real Estate Development and offer high end Property Management services.
The ideal candidate is experienced in handling a wide range of administrative and director support related tasks and is able to work independently with minimal supervision. This person must be exceedingly well-organized, flexible and able to uphold the mission and values of our company in every aspect of the work. The ability to maintain a high level of professionalism and confidentiality while interacting with internal and external stakeholders while remaining adaptable, proactive, resourceful, and efficient is crucial to this role. If you are a dynamic person who cares about others with a proven track record, likes a challenge and appreciates positive Ergonomics conditions, we encourage you to apply for this exciting role!
Responsibilities:
Assist office, employees, staff meetings, and general petty cash restock for kitchenette and office stationery.
Liaise with clients and answer queries via email/calls etc.
Arrange to have documents printed and packaged projects according to request.
Answer calls and provide information as necessary.
Generate reports, oversee administrative activities, and forecast upcoming events.
Demonstrates professionalism, confidentiality, credibility and integrity in the performance of functions to enhance and maintain a positive and credible image of the office.
Required Knowledge, Skills and Competencies:
Proficiency in Microsoft Office suite and other program applications appropriate to assigned responsibilities.
Solid dictation and transcribing skills.
General knowledge in budget cash flow preparation.
Knowledge of office management and administrative procedures and practices.
Knowledge of the principles and practices of public administration.
Ability to compose correspondence and reports.
Minimum Required Qualification and Experience:
BSc. In Management Studies or Business Administration.
Good written and verbal communication skills.
Strong time-management skills and multitasking ability.
Aptitude for learning new software and systems.
Five (5) years’ experience in Administrative Management or Business Administration or related Social Science roles.
Paralegal qualification or training, would be an asset.
If you fulfill the requirements for this position and are highly motivated to perform as the Administrative Assistant in this growing business, we invite you to apply by July 10, 2023.