JOB SUMMARY

The Procurement Coordinator at AMPLIA Communications Limited, will play a crucial role in supporting the procurement function by assisting with sourcing goods and services, managing supplier relationships, coordinating procurement processes, and ensuring compliance with relevant policies and regulations. Your attention to detail, organizational skills, and ability to work collaboratively will contribute to the smooth and efficient operation of the procurement team.

MAIN RESPONSIBILITIES

• Assist in the preparation and issuance of tender documents, requests for proposals (RFPs), and requests for quotations (RFQs).

• Provide support during negotiations with suppliers and contribute to contract management activities.

• Coordinate the evaluation of supplier proposals and participate in bid evaluation processes.

• Prepare and maintain procurement documentation, including contracts, purchase orders, and supplier records.

• Ensure that procurement processes follow established guidelines and comply with relevant policies and regulations.

• Support in managing the tender process life cycle, from document preparation to contract execution.

• Assist in identifying potential suppliers, conducting market research, and maintaining a supplier database.

• Collaborate with suppliers to obtain quotes, negotiate pricing, and establish favourable terms and conditions.

• Monitor supplier performance and communicate with suppliers to address any issues or concerns.

• Assist in developing and maintaining strong supplier relationships to enhance collaboration and achieve procurement objectives.

• Facilitate approved orders and record details of supplier/contractor performance into the relevant information systems.

• Ensure effective contract management in keeping with the relevant policies and procedures.

• Ensure compliance with procurement policies, procedures, and applicable regulations.

• Maintain accurate and up-to-date procurement records, including contracts, invoices, and procurement-related documents.

• Support in compiling reports as required by the Manager, Procurement Services, or regulatory bodies.

• Develop procurement strategies.

• Collaborate with cross-functional teams to understand their procurement needs and provide assistance and guidance.

• Assist in monitoring expenditures to ensure adherence to approved budgets and financial authority limits.

• Contribute to the identification and mitigation of procurement risks and suggest improvements to procurement processes.

JOB REQUIREMENTS

• Bachelor's Degree in Business Administration, Supply Chain Management, or a related field.

• Strong problem-solving and analytical skills.

• Ability to work effectively in a team and collaborate with cross-functional stakeholders.

• Proficiency in using procurement software and tools.

• Excellent written and verbal communication skills.

• Strong organizational and multitasking skills, with keen attention to detail.

• Familiarity with relevant procurement policies, regulations, and guidelines.

• Knowledge of procurement principles, processes, and best practices.

• Previous experience in procurement, preferably in a similar role.