Procurement Analyst

This position will be primarily responsible for the management of the cost-effective purchasing and contracting of all equipment, materials and services required while ensuring that corporate and ethical policies are adhered to.

JOB SUMMARY

This position will be primarily responsible for the management of the cost-effective purchasing and contracting of all equipment, materials and services required while ensuring that corporate and ethical policies are adhered to. The incumbent will be responsible for the execution of Procurement systems initiatives, troubleshooting for material, service supply outages, drives improvement opportunities and to make sure supplier delivery performance is up to company standards.

DUTIES AND RESPONSIBILITIES

• Lead the strategic sourcing opportunities and assessments, including freight and logistics, planning and indirect spend analysis efforts across the company.
• Developing business cases that articulate the total value of the opportunities, both from a qualitative and quantitative standpoint through different analysis.
• Envision, develop, and deploy procurement solutions to streamline processes that will result in efficiency gains and improvement to key metrics.
• Undertake research, cost modelling and analysis of brand markets to identify opportunities and inform sourcing strategies.
• Support implementation of improvement strategies across functions.
• Procurement and supply chain process mapping.
• Procurement reporting in collaboration with operations and business development teams.
• Leads and manages communications with internal and external stakeholders.
• Distributes weekly update reports on projects and sourcing initiatives which includes New Initiatives Development.
• Managing the communication flow of requests for the assigned locations; nonstock purchases e.g., capex, spares and equipment, services etc.; Logistics end to end for assigned locations.
• Assist manager in all aspects of category from procure to pay and ensure compliance to policy on all sourcing activities.
• Manage vendor relationships, track performance, and communicate vendor performance feedback.
• Liaises with suppliers to ascertain their ability to meet the company’s specific requirements in terms of performance, prices, and delivery, to make the best selection based on such information.
• Sources from a wide market base were applicable with a view to obtaining the best quality at the best price.
• Provides support in price negotiations with suppliers and shows understanding of the economic environment for the purposes of comparison to facilitate the best purchase, in keeping with budgetary limitations/ Recommends purchasing strategies to take advantage of economic order quantities, prices and deliveries.
• Establishes and maintains effective communication with vendors and department heads.
• Keeps record of costs, deliveries and supplier performance and discusses same with user departments to obtain ratification by suppliers or change in specifications or change of suppliers.
• Maintains stock at optimum economic levels consistent with operational demands. Reviews stock movements and initiates changes in stock levels where analysis suggests the established control parameters were inappropriate.
• Create Requests for Information (RFI) with potential vendors.
• Create Requests for Proposals (RFP) and Requests for Quotes (RFQ), assess results, document recommendations, and assist in communication of results to vendors and internal stakeholders.
• Support Tender requests via the E-tender System.
• Ensures that all purchasing documents are properly completed and authorized.
• Liaises with Accounts Payables for purposes of resolving problems and ensuring smooth information flow amongst sections.
• Provides follow-up action on all outstanding purchase orders and expedites where necessary.
• Liaises with relevant stakeholders including review of shipping documents for the shipping, handling, and clearance of overseas purchases to ensure timeliness of receipt of goods and cost savings including a zero-demurrage tolerance level.
• Plans and organizes the logistics associated with prompt delivery of materials and/or services to the Company/ Ensures that purchases are expedited, as required.
• Develops and maintains catalogue on supplier data and market information on prices, suppliers, discounts.
• Participate in the Company’s monthly stocktaking exercise.

QUALIFICATIONS AND EXPERIENCE REQUIRED

• Bachelor’s degree in procurement and supply chain management or business.
• A minimum of Five (5) years’ experience in purchasing.
• Advanced Diploma in Purchasing from the Chartered Institute of Purchasing and Supply
• Proficiency in MS Suite of Products.
• Advanced Microsoft Excel i.e. Data Analysis using Power Query; Power Pivot
• Working Knowledge of MS Great Plains
• Working knowledge of MS SharePoint
•  Experience with Data visualization software (Tableau) considered an asset.

 KEY SKILLS AND REQUIREMENTS

• Quantitative & Statistical Analysis
• Think critically.
• Excellent Communication and Negotiation Skills.
• Pays Attention to Detail and Takes responsibility.
• Possesses a strong sense of integrity and business ethics.
• Ability to prepare comprehensive presentations and reports, and present financial and operational information clearly and succinctly.